Centre College Business Office/Financial Records,1819-1998

Abstract

The collection includes invoices and receipts documenting the physical development of the campus, papers pertaining to the early development of the Kentucky School for the Deaf, general ledgers, financial statements, journals and early subscription documents providing the best overview of Centre's financial state in the early years, and institutional audits dating from 1966 which are restricted.

Descriptive Summary

Title
Centre College Business Office/Financial Records,1819-1998
Creator
Centre College
Extent
6.5 linear feet, 5 boxes, 41 volumes
Subjects
Centre College--Finance
Kentucky School for the Deaf--Finance
Universities and Colleges--Kentucky--Danville--Finance
Centre College--Buildings
Universities and Colleges--Kentucky--Danville--Buildings
Finding Aid Author
Processed by: Processed by; machine-readable finding aid created by:Thomas Enneking
Repository
Centre College

Collection Overview

Scope and Content
This collection is divided into five sub-groups: Buildings and Repairs; Kentucky School for the Deaf; EarlyFinancial Records - General; Early Subscription Documents; and Current Business. The first four groupsinclude early financial records, and examine different aspects of the financial health and development of theyoung institution. The fifth sub-group consists of more recent records.
Sub-Group One provides researchers with bits and pieces of the physical development of the campus throughsmall series of invoices, warrants, and receipts. As with other sub-groups, such documents would not normallybe retained today, but in lieu of more comprehensive financial records, these "non-permanent" records take ona special significance.
Sub-Group Two contains scattered papers which provide similar clues to the early development of the KentuckySchool for the Deaf. Anyone consulting these papers should bear in mind that the minutes of the Centre CollegeBoard of Trustees still constitute the single best primary source for information on the subject.
Sub-Group Three contains the early financial records with the general ledgers, financial statements, andjournals providing the best overview of Centre's financial state in the early years, while the audits provide amodern breakdown of the college's finances.
One of the more interesting sets of papers in Centre's collection is Sub-Group Four, Early SubscriptionDocuments. This group contains promissory notes, lists, and related documents concerning the young school'sstruggle to survive financially, and the efforts of Centre's financial agents to raise sufficient funds to ensure thatsurvival.
Sub-Group Five contains institutional audits dating from 1966. This material is restricted and may not beused without permission of the Dean of the College or Vice-President for Business Affairs.

Contents of the Collection

CC-13.1 Buildings and Repairs

Series A Invoices

Invoices to Treasurer, undated, 1822-1826

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Invoices to Treasurer, 1822-1844

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Invoices to Treasurer, 1846-1867

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Invoices to Treasurer, 1869-1873

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Invoices to Treasurer, 1874-1882

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Invoices to Treasurer, 1883-1885

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Invoices to Treasurer, 1886-1927

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Series B Warrants

Warrants issued, undated, 1819-1822

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Warrants issued, 1823-1850s

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Warrants issues, 1870-1872

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Series C Receipts

Receipts to Treasurer/Financial Agent, 1819-1820

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Receipts to Treasurer/Financial Agent, 1821-1825

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Receipts to Treasurer/Financial Agent, 1870-1891

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Miscellaneous vouchers, papers concerning buildings and repairs, undated, 1819, 1833, 1870-1871

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CC-13.2 Kentucky School for the Deaf

Series A Invoices

Invoices to Treasurer, 1823-1835

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Series B Warrants

Warrants issued, February-October, 1823

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Series C Receipts

Receipts to Treasurer, May-June 1823

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Series D Miscellaneous

Statements of account, miscellaneous financial statements, undated, and dated 1823-1832

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CC-13.3 Early Financial Records-General

Series A Invoices

Invoices to Treasurer, 1818-1825

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Invoices to Treasurer, 1826-1911

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Invoices from Treasurer, 1906

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Series B Warrants

Warrants issued, undated, 1821-1861

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Series C Receipts

Receipts to Treasurer, 1820-1893

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Series D Reports, Journal, Miscellaneous

Financial reports to Trustees by Financial Agent/Treasurer, 1855-1863

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Financial reports to Trustees by Financial Agent/Treasurer, 1864-1868

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Financial reports to Trustees by Financial Agent/Treasurer, 1869-1871

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Financial reports to Trustees by Financial Agent/Treasurer, 1877

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Financial reports to Trustees by Financial Agent/Treasurer, 1909

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Balance sheets, 1862-1925

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Statement of receipts and expenditures, 1869

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Statements of receipts and expenditures, 1904-1906

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Statements of receipts and disbursements, 1907-1916

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Statements of receipts and disbursements, 1918-1922

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Budget statements, 1909-1914

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Financial journals, 1820-1844

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Financial journals, 1845-1888

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Miscellaneous interim - special financial reports, undated, 1821-1852

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Miscellaneous - special financial reports, 1858-1908

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Miscellaneous - special financial reports, 1909-1918

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Promissory notes, 1819-1825

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Miscellaneous financial papers, statements of accounts, etc., undated, 1821-1882. Revised schedule…

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Series E Early Centre Financial Ledgers

General ledger, 1852-1857

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General ledger, 1858-1870

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Supplemental ledger, 1858-1872

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Supplemental ledger, 1873-1874

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General ledger, 1873-1886

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Supplemental ledger, 1873-1883

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General ledger, 1886-1902

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General ledger, 1902-1909

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Series F Journals

Financial journal of D. A. Russell, Treasurer, 1845-1852

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Series G Cash Books

Cash book, 1858-1872

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Cash book (Receipts), 1920-1923

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Cash book (Receipts), 1926-1928

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Cash book, 1926-1928

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Cash book (Disbursements), 1927-1928

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Series H Day Books

Day book, 1822-1869

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Day book - Account book, 1824-1825

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Series I Records of Transactions of Financial Agent

Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1842-1845

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Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1845-1852

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Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1852-1860, and notation of receipt…

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Receipt Book kept by P. A. Russell, Treasurer of funds received from J. A. Jacobs, Financial Agent…

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Receipt Book kept by agents of Centre College, of funds received from J. A. Jacobs, Financial Agent…

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Series J Passbooks

Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1844-1853

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Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1853-1857

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Passbook (Bankbook) kept by W. J. McKnight, Financial Agent, 1859-1860

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Passbook (Bankbook) kept by Financial Agents, 1860-1864

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Passbook (Bankbook), 1865-1869

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Passbook (Bankbook) 1874-1876. Also contains two pages of one line notes - beginning of Civil War…

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Passbook (Bankbook) 1893-1900

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Passbook (Bankbook) 1909-1910

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Deposit Book, 1882-1886; Centre General; "Special Fund". Also contains list of notes and cash…

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Series K Miscellaneous Account Books

Ledger of student accounts, 1860-1864, 1867-1868

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Receipts for tuition, 1861-1877

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Record of fees paid by students, 1905-1908

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Record of bills sent, fees owed by students, undated

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Record of bills sents out, fees paid by students, 1906-1907

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Series L Audits

Report of detailed audit, May 15, 1925

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Report of detailed audit, two years, May 15, 1925-May 15, 1927

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Report of detailed audit, May 15, 1928; Endowment Fund; Centre College - Men's Department; Centre…

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Accountant's report of audit, May 15, 1928; Athletics

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Accountant's report of audit, May 15, 1929; Endowment fund records; Business manager's records…

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Accountant's report of audit, May 15, 1929; Athletic's

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Accountant's report of audit, May 15, 1930; Endowment fund records; Business manager's records…

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Accountant's report of audit, May 15, 1930; Athletics

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Report of audit, May 15, 1931

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Report of audit, May 15, 1931; Athletics

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Report of audit, May 15, 1932

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Report of audit, May 15, 1932; Athletics

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Report of audit, May 15, 1933

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Report of audit, May 15, 1934

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Report of audit, May 15, 1935

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Report of audit, May 15, 1936

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Report of audit, June 30, 1937

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Report of audit, June 30, 1938

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Report of audit, June 30, 1939

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Report of audit, June 30, 1940

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Report of audit, June 30, 1941

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Report of audit, June 30, 1942

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Report of audit, June 30, 1943

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Report of audit, June 30, 1944

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Report of audit, June 30, 1945

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Report of audit, June 30, 1946

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Report of audit, June 30, 1947

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Report of audit, June 30, 1948

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Allocation of market value of investments, June 30, 1948

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Report of audit, August 31, 1949

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Percentage of participation in pooled investments, September 1, 1949

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Report of audit, August 31, 1950

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Report of audit, August 31, 1951

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Report of audit, August 31, 1952

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Report of audit, August 31, 1953

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Report of audit, August 31, 1954

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Report of audit, August 31, 1955

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Report of audit, August 31, 1956

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Report of audit, August 31, 1957

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Report of audit, July 31, 1958

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Report of audit, July 31, 1959

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Audit report, July 31, 1960

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Audit report, July 31, 1961

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Report of audit, July 31, 1962

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Report of audit, July 31, 1963

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Report of audit, July 31, 1964

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Report of audit, July 31, 1965

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Series M Early Athletic Financial records

Athletic financial records, mostly invoices from various companies, Sept. 12, 1922-Jan. 10, 1923

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CC-13.4 Early Centre Subscription Documents

Series A Miscellaneous Early Centre Subscription Documents

Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related…

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Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related…

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Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related…

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Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related…

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Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related…

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Miscellaneous Centre subscription lists for the Boyle-Humphrey Alumni Gymnasium Fund, undated. Also…

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Promissory notes to the Boyle-Humphrey Alumni Gymnasium Fund, 1911, 1914-1915

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Miscellaneous Centre subscription documents, 1908-1919

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Series B Subscription Volumes

Record of subscriptions taken from area churches by Rev. F. G. Strahan, late 1850s

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Apparently a record of subscriptions to Centre, but not identified. Dates from approximately 1860

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Listing of the subscribers and cash donors to the Building Fund of Centre College, arranged by…

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Ledger - List of the subscribers to the Boyle-Humphrey Alumni Gymnasium Fund, completed January 1…

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Record of subscriptions taken, 1873, arranged alphabetically

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CC-13.6 Business (Current)

Series B Audits

Report of audit, July 31, 1966

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Report of audit, July 31, 1967

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Report of audit, July 31, 1968

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Report of audit, July 31, 1969

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Report of examination of financial statements and supplemental data, July 31, 1970

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Report of examination of financial statements and supplemental data, July 31, 1971

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Report on examination of financial statements and supplemental data, July 31, 1972

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Report on examination of financial atatements and supplemental data, July 31, 1973

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Report on examination of financial statements, July 31, 1974

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Report on examination of financial statements, July 31, 1975

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Report on examination of financial statements, July 31, 1976

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Report on examination of financial statements, July 31, 1977

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Report on examination of financial statements, July 31, 1978

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Report on examination of financial statements, July 31, 1979

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Report on examination of financial statements, July 31, 1980

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Report on examination of financial statements, July 31, 1981

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Report on examination of financial statements, July 31, 1982

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Report on examination of financial statements, July 31, 1983

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Report on examination of financial statements, July 31, 1984

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Report to management, October 10, 1984

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Report on examinaion of financial statements, July 31, 1985

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Report to management, October 8, 1985

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Report on examination of financial statements, June 30, 1986

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Report to management, September 8, 1986

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Report on examination of financial statements, June 30, 1987

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Report to management, August 28, 1987

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National direct student loan program; College work-study program; Supplemental educational…

  • Volume 27
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National direct student loan program; College work-study program; Supplemental educational…

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Pell grant program, November 18, 1983

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CC-13.7 Personnel

Series F Handbooks

Employee handbook, 1992, 1995, 1997; Faculty and professional staff benefits summary, 1996

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CC-13.8 Purchasing

Handbooks

Purchasing procedures, 1992

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CC-13.9 Miscellaneous

Finance Office News, 1998-present

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