Ezra L Gillis papers

Abstract

The Ezra Gillis papers (dated 1859-1971, undated; 20.06 cubic feet, 41 document boxes, 2 card boxes, 5 flat boxes) comprises correspondence, diaries, documents, publications, reports, clippings, notes, speeches, and artifacts primarily documenting Gillis professional and personal life from the time he became head of the University of Kentucky's Bureau of Source Materials until the end of his life.

Descriptive Summary

Title
Ezra L Gillis papers
Creator
Gillis, Ezra L., 1867-1958
Extent
20.06 Cubic Feet
Subjects
Education
Education -- History
War casualties -- Kentucky.
Registrar.
Christian Church (Disciples of Christ) -- Kentucky.
Correspondence.
Letters.
Diaries -- United States -- Kentucky.
Arrangement
Collection is arranged by format into six series: Correspondence; Diaries; Research Projects; Service; Personal and Family; and Writings and Speeches.
Finding Aid Author
Margaret Joyce
Preferred Citation
0000ua091: [identification of item], Ezra Gillis papers, 1859-1971, undated, University of Kentucky Special Collections Research Center.
Repository
University of Kentucky

Collection Overview

Biography / History
Ezra Gillis was a teacher, professor (1907-1910), University of Kentucky Registrar (1910-1937), head of the Bureau of Source Materials (1937-1956), and collector of all things Kentucky. He was born near Glensboro, in Anderson County, Kentucky, on January 1, 1867. He was the first of nine children of Hugh Gillis, a Civil War Veteran, and Sarah Gillis (nee Petty). He attended the public schools of Anderson County and later Transylvania University and Indiana Central Teacher’s College. Gillis taught school in Anderson County starting in 1886, teaching during the school year, and farming during the summer. In 1888 Gillis married Sally Sullivan. In 1900 Gillis moved to Lexington, with his wife and two daughters, Inis and Cleo, to study and teach at the normal (teacher training) department of Transylvania University. In 1902 Gillis was appointed president of Minerva College, Mason County, while still pursuing his bachelor’s degree. He eventually graduated in 1905 from Central Normal College, in Danville, Indiana, and continued as President of Minerva College until 1907. Gillis then came to the University of Kentucky (UK) as an assistant professor in the Normal Department. In 1910, Gillis was appointed registrar of the University.
Gillis held the post of registrar for 27 years, becoming a fixture on campus and developing close relationships with the University’s faculty, staff and students. He added additional work to the traditional task of recording students and their grades, by using this information to create charts, reports and guides about the University, its influence and community. Gillis’ work, which was intended to take no more than a few hours a day, contributed to the development of the registrars’ job from that of clerk to a professional position. He was active in the profession through organizations such as the American Association of College Registrars (AACR), of which he was a founding member (1910), Secretary (1914-1919) and President (1919-1920). Gillis also worked educating students to become registrars through coursework at UK (1924-1932). Many of his students went on to become registrars of universities around the nation, and colleagues of Gillis. He maintained his involvement with the issues and challenges of registrar’s work, as well as the AACR, throughout his life.
Gillis turned 70 in 1937, and, under University regulations, was required to have a change of work, to reduce his workload. Gillis proposed the formation of the Bureau of Source Material in Higher Education, a division of the library, with the goal of collecting material documenting the history of education in Kentucky. He intended the collection to be an aid to students in education. The Bureau reached out to alumni and all interested persons in the state to build a collection of original materials such as textbooks, papers, recollections, school lists, photos, clippings and any other material related to elementary and higher education, including public, religious, and private schools, academies, colleges and universities. The Bureau also aided the library in seeking information about University of Kentucky graduates including publications, biographical information, and accounts of achievements, as well as biographies of and books written by Kentuckians. The material obtained about the University through these efforts formed the basis for the University Archives. Gillis proposed the creation of the archives and arranged to have his assistant, Mary Hester Cooper, trained in archival work. Miss Cooper became the first university archivist. Gillis retired from the Bureau in 1956. Gillis was honored twice by the University, receiving the Award for Meritorious Services by a member of the University staff in 1945, and the Sullivan Medallion as the state’s outstanding citizen in 1950.
In addition to his official duties (1910-1956), Gillis was engaged in several projects and organizations. He acted as the liaison between the University and the Works Progress Administration (WPA) and the Kentucky Writer’s project (1938-1943). In the early days of the Bureau, WPA employees created records of the history of Kentucky, its educational efforts, the University, and its alumni as the first of the projects submitted by the University of Kentucky and approved for funding. Gillis worked during WWII to create a comprehensive list of men from Kentucky who died, as he had created a similar list of university alumni during WWI. Gillis also edited and wrote the introductory biography for a book titled Henry Stites Barker: A Selection of Speeches and other Writings by the Second President of the University of Kentucky. He served on the Board of the College of the Bible in Lexington (1925-1940) as well as on the Board of Elders at the Central Christian Church (Disciples of Christ) (1917-1958). Gillis was known for his stories and anecdotes, which appeared many times in local papers, particularly in Allan Trout's Courier-Journal column, Greetings (1942-1957).
Throughout most his tenure on the Bureau, Gillis kept a diary of events in his life as well as current events. He also maintained correspondence with members of the public, registrars, and University faculty and staff, including University Presidents Herman Lee Donovan and Frank McVey. President Donovan had studied under Gillis at Minerva College and they maintained a close relationship.
Gillis worked until near the end of his life, retiring from the Bureau in 1956. He continued his involvement with the University, however, stating that I am going to stay on this campus as long as I can, even if the only thing left to do is to walk around admiring the trees and buildings. He died on September 18, 1958, at the age of 91, survived by his wife, two daughters, three grandchildren and six great-grandchildren. In 1978, the 1892 campus building that had served as the registrar's office (and original experiment station among other functions) was named the Ezra Gillis building to honor his service to the University.
Scope and Content
The Ezra Gillis papers (dated 1859-1971, undated; 20.06 cubic feet, 41 document boxes, 2 card boxes, 5 flat boxes) comprises correspondence, diaries, documents, publications, reports, clippings, notes, speeches, and artifacts primarily documenting Gillis' professional and personal life from the time he became head of the University of Kentucky's Bureau of Source Materials until the end of his life.
The majority of the collection is composed of Gillis' correspondence relating to the Bureau (1937-1956), the University of Kentucky and registrar's work as well as the diaries that Gillis kept documenting his daily life and experiences. The correspondence covers Gillis career as the head of the Bureau of Source Material in Higher Education, collecting primary resources relating to education in Kentucky, his continued engagement with registrars and their work, and his relationships with colleagues. The diaries, dictated by Gillis as a record of the daily events of his life, record Gillis' work, opinions, interactions with University faculty and staff, as well as his personal and family life. Though Gillis began keeping the diaries in 1938, he covers events from earlier in his life under previous years, as well as by subject.
There are materials documenting Gillis's involvement in professional and personal projects such as the Bureau of Source Material collections, the Works Progress Administration's work at the University of Kentucky, a biography of the former University President Henry Stites Barker, the list of men killed in WWII from Kentucky, and the education of registrars. Gillis accepted donations of material in his role as head of the Bureau, covering life in Kentucky, particularly those items related to education and the University. He worked as a liaison between the University of Kentucky and the Works Progress Administration (later renamed the Work Projects Association), overseeing projects related to the history of education in Kentucky, as well as those proposed and executed by other departments at the University. The files reflect this through the collection of various administrative forms, correspondence and reports. Gillis wrote a biography of former UK President Henry Stites Barker for his book compiling Barker's writings and speeches. Included in the collection are notes and source material for this work, as well as manuscripts and publisher's proofs, with notes, of the resulting publication. Gillis compiled a list of war dead from Kentucky during WWII. The files related to this project include publications about the war and its casualties, correspondence with the Veteran’s association, and the final list published in the Kentucky Alumnus. The files covering the education of registrars contain examination questions and executive committee documentation, and resource material for the registrar training. Also included are files documenting projects Gillis undertook in his role as registrar, the creation of the University Archives, President Lincoln, and topics related to local history.
In addition, there are records of Gillis' service in organizations such as the American Association of College Registrars (AACR), the College of the Bible at Transylvania University, and the Board of Elders at the Central Christian Church. Gillis was involved in the AACR from its foundation in 1910 until his death in 1958. He served as both Secretary (1914-1919) and President (1919-1920) of the organization. The AACR files include the deposit of the organization’s files at the University, the annual meeting, speeches, reports, publications, and convention programs. The College of the Bible at Transylvania University files document Gillis’ position on the Board of Trustees and the development of the college. Additional files relate to Gillis’ role as an Elder at the Central Christian Church, his life as a parishioner, as well as his interest more broadly in the Disciples of Christ nationwide. There are also files relating to other organizations Gillis served, including the Intercollegiate Association, the Kentucky Industrial College for Colored Persons, and the Intercollegiate Association.
Also included are personal and family records related to Gillis' genealogy, personal interests, and an autobiography by Gillis, items he owned, and transcripts, notes and publications of Gillis' writing and speaking on a variety of topics. These materials include an autobiography by Gillis titled Ancestry, Boyhood, and Early Life, complete with index and references; cards and letters from the last years of Gillis' life; clippings of articles paying tribute to Gillis, as well as other remembrances of him. The writing and speaking series documents Gillis' speaking engagements and publications throughout the time of his work with the Bureau of Source Material.

Restrictions on Access and Use

Conditions Governing Access
Conditions Governing Access Collection is open to researchers by appointment.
Use Restrictions
Property rights reside with the University of Kentucky. The University of Kentucky holds the copyright for materials created in the course of business by University of Kentucky employees. Copyright for all other materials has not been assigned to the University of Kentucky. For information about permission to reproduce or publish, please contact Special Collections.

Contents of the Collection

Correspondence, 1913-1958

Comprises letters, documents, clippings and photographs that document Gillis' work on the Bureau of Source Materials in Higher Education, as well as his continuing interest in registrar’s work and the University of Kentucky. Included in the series are documents about the Bureau's goal to collect educational materials from throughout the state, such as textbooks, accounts of school life at different institutions, and publications from alumni of the University of Kentucky and other schools. Though the majority of the correspondence was created during Gillis' time as the head of the Bureau (1937-1957), some of the earlier files contain correspondence from Gillis' time as registrar. In addition, Gillis' correspondence with those working in the field continued after he left the registrar's office. Of particular note are Gillis' correspondence with University presidents Frank L. McVey and Herman L. Donovan about the Bureau’s work and the University in general, as well as Poet Laureate of Kentucky Cotton Noe, a former colleague of Gillis during his time in the Normal Department of the University.

Correspondence by name, 1910-1959

Comprises correspondence, organized by name and subject, primarily originating from Gillis' time as head of the Bureau of Source Materials (1937-1956).

Aa-ALK, 1938-1956

  • Box 1, folder 1
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All-AM, 1937-1947

  • Box 1, folder 2
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Alumni Association, 1939-1954

  • Box 1, folder 3
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An-Az, 1938-1954

  • Box 1, folder 4
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Baa-Barm, 1938-1955

  • Box 1, folder 5
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Barn-Boz, 1938-1951

  • Box 1, folder 6
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Bea-Ben, 1938-1958

  • Box 1, folder 7
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Ber-Bj, 1937-1955

  • Box 1, folder 8
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Bl, 1937-1957

  • Box 1, folder 9
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Boa-Bou, 1937-1953

  • Box 1, folder 10
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Bov-Bre, 1937-1955

  • Box 1, folder 11
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Bowman, John Bryan, 1948-1952

  • Box 1, folder 12
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Byod, Dean Paul P., 1938-1955

  • Box 2, folder 1
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Bri-BT, 1938-1955

  • Box 2, folder 2
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Bu-Bv, 1937-1953

  • Box 2, folder 3
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Ca-Carm, 1938-1957

  • Box 2, folder 4
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Caldwell Committee Berma Willis Ed. D. 1960, 1951-1956

  • Box 2, folder 5
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Carn-Ce, 1937-1958

  • Box 2, folder 6
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Ch-Ci, 1938-1955

  • Box 2, folder 7
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Chamberlin, Dr. Leo M. , 1937-1947

  • Box 2, folder 8
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Chamberlin, Dr. Leo M., 1945-1956

  • Box 2, folder 9
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Change of work status; List of Men, 1949-1953

  • Box 2, folder 10
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Cl-Cok, 1937-1956

  • Box 2, folder 11
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Col-Con, 1937-1952

  • Box 3, folder 1
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Coo-Coz, 1937-1956

  • Box 3, folder 2
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Cooper, President Thomas Poe, 1937-1947

  • Box 3, folder 3
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Cr-Cz, 1938-1954

  • Box 3, folder 4
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Da, 1937-1958

  • Box 3, folder 5
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De-Di, 1937-1963

  • Box 3, folder 6
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Dickey, Frank Graves, 1945-1957

  • Box 3, folder 7
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Do, 1938-1952

  • Box 3, folder 8
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Donovan, Herman Lee Pres., 1940-1946

  • Box 3, folder 9
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Donovan, Herman Lee Pres., 1946-1950

  • Box 3, folder 10
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Donovan, Herman Lee, 1950-1953

  • Box 4, folder 1
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Donovan, Herman Lee, 1953-1956 September

  • Box 4, folder 2
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Donovan, Herman Lee, 1956 September-1958 August

  • Box 4, folder 3
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Dr-Dz, 1938-1954

  • Box 4, folder 4
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Ea-Ek, 1937-1959

  • Box 4, folder 5
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El-En, 1937-1955

  • Box 4, folder 6
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Eo-Ez , 1938-1953

  • Box 4, folder 7
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Espenshade, A.H. , undated

  • Box 4, folder 8
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Fa , 1938-1956

  • Box 4, folder 9
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Fe-Fj, 1939-1953

  • Box 4, folder 10
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Federal Writers Project, 1937-1940

  • Box 4, folder 11
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Fellowship Graduate Assistantship, 1947-1948

  • Box 4, folder 12
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Fl-Fo, 1937-1954

  • Box 4, folder 13
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Founder's Day 1945, 1944-1945

  • Box 4, folder 14
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Founder's Day Committee, 1945-1956

  • Box 5, folder 1
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Fr-Fy, 1937-1953

  • Box 5, folder 2
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Ga-Gem, 1937-1958

  • Box 5, folder 3
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Gen-Gle, 1938-1956

  • Box 5, folder 4
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Gli-Go, 1938-1953

  • Box 5, folder 5
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Gra-Gri, 1938-1956

  • Box 5, folder 6
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Gro-Gy, 1937-1955

  • Box 5, folder 7
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Haa-Hal, 1938-1946

  • Box 5, folder 8
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Ham-Hap, 1937-1957

  • Box 5, folder 9
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Har, 1938-1958

  • Box 5, folder 10
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Has-Haz, 1938-1959

  • Box 6, folder 1
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Hea-Heo, 1938-1953

  • Box 6, folder 2
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Hep-Hil, 1938-1953

  • Box 6, folder 3
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Him-Hol, 1937-1955

  • Box 6, folder 4
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Historical Data Charts, 1951

  • Box 48, folder 1
  • Box 6, folder 5
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History Requests, 1942-1955

  • Box 6, folder 6
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Hom-Hr, 1938-1968

  • Box 6, folder 7
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Hotels, 1938-1950

  • Box 6, folder 8
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Hu-Hy, 1930-1956

  • Box 6, folder 9
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I, 1937-1950

  • Box 6, folder 10
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Ja-Johns, 1931-1956

  • Box 6, folder 11
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Johnson-Johnston, 1939-1955

  • Box 6, folder 12
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Jon-Jy, 1938-1956

  • Box 7, folder 1
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Ka-Kel, 1937-1952

  • Box 7, folder 2
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Kem-Kez, 1937-1958

  • Box 7, folder 3
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Ki-Kn-Ky, 1938-1954

  • Box 7, folder 4
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Laa-Lav, 1937-1957

  • Box 7, folder 5
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Law-Len, 1937-1952

  • Box 7, folder 6
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Leo-Lim, 1938-1956

  • Box 7, folder 7
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Library, 1942-1956

  • Box 7, folder 8
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Lin-Loq, 1937-1954

  • Box 7, folder 9
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Litting and Co., W. T. , 1910-1911

  • Box 7, folder 10
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Loan, 1941-1954

  • Box 7, folder 11
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Lov-Lz, 1937-1941

  • Box 7, folder 12
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Maa-Map-Mar, 1937-1938

  • Box 7, folder 13
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Mahn, Robert, 1937-1949

  • Box 8, folder 1
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Mahn, Robert , 1950-1958

  • Box 8, folder 2
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Mas-Maz, 1937-1957

  • Box 8, folder 3
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McCallie Alumni Journal, 1947, 1949

  • Box 8, folder 4
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Maxwelton-Miller Property, undated

  • Box 8, folder 5
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McA-McD, 1938-1952

  • Box 8, folder 6
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McE-McLa, 1939-1952

  • Box 8, folder 7
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McLe-McZ, 1938-1958

  • Box 8, folder 8
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McVey, Frank L. President , 1922-1942

  • Box 8, folder 9
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McVey, Frank L. President, 1940-1958

  • Box 8, folder 10
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Me-Mia-Mil, 1937-1955

  • Box 9, folder 1
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Miller, E. C., 1936-1961

  • Box 9, folder 2
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Mim-Mitchell, 1937-1952

  • Box 9, folder 3
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Mo, 1938-1953

  • Box 9, folder 4
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Mr-My, 1937-1956

  • Box 9, folder 5
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Na-Ne, 1937-1955

  • Box 9, folder 6
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Ni-Ny, 1937-1953

  • Box 9, folder 7
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Noe, Cotton (J. T. C.) (Folder 1 of 3) , 1915-1948

  • Box 9, folder 8
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Noe, Cotton (J. T. C.) (Folder 2 of 3), 1948-1952

  • Box 9, folder 9
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Noe, Cotton (J. T. C.) (Folder 3 of 3), 1952-1955

  • Box 9, folder 10
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Oa-Ok, 1937-1956

  • Box 10, folder 1
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Ol-Oz , 1937-1955

  • Box 10, folder 2
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Organizational Charts , 1950-1957, Undated

  • Box 48, folder 5
  • Box 10, folder 3
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Pa-Pee, 1938-1954

  • Box 10, folder 4
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Pei-Pey, 1937-1955

  • Box 10, folder 5
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Peter, Alred Meredith , 1939-1950

  • Box 10, folder 6
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Ph-Pike , 1919-1955

  • Box 10, folder 7
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Pin-Po, 1937-1953

  • Box 10, folder 8
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Portraits-Correspondence concerning marking, etc...., 1948

  • Box 10, folder 9
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Pr-Py, 1937-1956

  • Box 10, folder 10
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Q-Ra, 1937-1955

  • Box 10, folder 11
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Re , 1937-1958

  • Box 11, folder 1
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Rh-Ri, 1937-1955

  • Box 11, folder 2
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Roa-Ror, 1937-1958

  • Box 11, folder 3
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Ros-Rz, 1937-1955

  • Box 11, folder 4
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Sa-Scha-Schr, 1937-1956

  • Box 11, folder 5
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Schu-Sef, 1936-1955

  • Box 11, folder 6
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Seg-Si-Sk, 1937-1953

  • Box 11, folder 7
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Service Men Survey, 1945-1947, Undated

  • Box 11, folder 8
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Sesquicentennial Committee, 1941-1942, Undated

  • Box 11, folder 10
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Sl-Sm, 1937-1958

  • Box 12, folder 1
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Southern Association of Colleges and Secondary Schools, 1939-1946

  • Box 12, folder 2
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Sn-Sta, 1937-1957

  • Box 12, folder 3
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Ste-Sto-Sz , 1938-1952

  • Box 12, folder 4
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Letters about Sullivan award, 1950

  • Box 12, folder 5
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Ta-Te, 1936-1955

  • Box 12, folder 6
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Th-Ti, 1938-1957

  • Box 12, folder 7
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To-Tr, 1938-1957

  • Box 12, folder 8
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Tu-Tw, 1937-1956

  • Box 13, folder 1
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U, 1937-1954

  • Box 13, folder 2
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Waa-War-Wek, 1937-1955

  • Box 13, folder 3
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Wel-Wh, 1938-1955

  • Box 13, folder 4
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Wia-Wil, 1937-1957

  • Box 13, folder 5
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Win-Wy, 1937-1958

  • Box 13, folder 6
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War Information Service, Key Center of, 1942-1943

  • Box 13, folder 7
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Unclassified, 1913

  • Box 13, folder 8
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Unclassified, 1915-1927

  • Box 13, folder 9
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Correspondence by date, 1913-1951

Comprises correspondence, organized by year, that predate Gillis' time at the Bureau of Source Materials. The correspondence is therefore more relevant to Gillis' time as University Registrar than to his subsequent position. The majority of correspondence by and to Gillis from this period would be found in the collection of the Office of the Registrar.

1913-1920

  • Box 13, folder 8
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1915-1927

  • Box 13, folder 9
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1928-1930

  • Box 14, folder 1
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1931-1936

  • Box 14, folder 2
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1938-1951

  • Box 14, folder 4
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1937

  • Box 14, folder 3
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Diaries (Restricted), 1888-1971

Comprises typed and handwritten descriptions of events that occurred in Gillis' life from 1886 to 1958. Gillis began dictating the diaries to his assistant, Mary Hester Cooper, in 1938, so earlier events were recorded significantly after they occurred. Included in the dated diaries are day-to-day occurrences in the administration of the University of the Kentucky, work on the Bureau of Source Material in Higher Education, Gillis' personal life and current events. Entries written about previous years cover Gillis' early life, his work as a teacher in a number of schools, including the Normal Department at the University of Kentucky, and his work as registrar. There are also typed and handwritten pages that include notes made by Gillis on particular subjects or people, arranged by subject and alphabetically. Some typescripts include a note of seal in the margins, because Gillis requested that some diaries be closed for a period of time. This restriction has now been lifted.

Diaries by year, 1938-1971

Events of 1907-1908, dictated 1941-1944

  • Box 15, folder 1
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Events of 1908-1909, dictated 1941-1947

  • Box 15, folder 2
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Events of 1910-1911, dictated 1944

  • Box 15, folder 3
To top

Events of 1911-1912, dictated 1944-1947

  • Box 15, folder 4
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Events of 1912-1913, dictated 1944

  • Box 15, folder 5
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Events of 1913-1914, dictated 1944

  • Box 15, folder 6
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Events of 1915-1916, dictated 1944-1951

  • Box 15, folder 7
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Events of 1916-1917, dictated 1944-1951

  • Box 15, folder 8
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Events of 1917-1918, dictated 1943-1944

  • Box 15, folder 9
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Events of 1918-1919, dictated 1947

  • Box 15, folder 10
To top

Events of 1919-1920, dictated 1947

  • Box 15, folder 11
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Events of 1920-1921, dictated 1940-1947

  • Box 15, folder 12
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Events of 1922-1923, dictated 1947

  • Box 15, folder 13
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Events of 1924-1925, dictated 1947

  • Box 15, folder 14
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Events of 1927-1928

  • Box 15, folder 15
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Events of 1929-1930, dictated 1940-1943

  • Box 15, folder 16
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Events of 1934-1935

  • Box 15, folder 17
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1938-1939

  • Box 15, folder 18
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1939-1940

  • Box 15, folder 19
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1940-1941 June

  • Box 15, folder 20
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1941 July-December

  • Box 15, folder 21
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1941 July-December

  • Box 15, folder 22
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Drafts, 1937, 1941

  • Box 15, folder 23
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1942 January-June

  • Box 15, folder 24
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1942 July-December

  • Box 16, folder 1
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1943 January-June

  • Box 16, folder 2
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1943 July-December

  • Box 16, folder 3
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1944 January-June

  • Box 16, folder 4
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1944 July-December

  • Box 16, folder 5
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1945 January-June

  • Box 16, folder 6
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1945 July-December

  • Box 16, folder 7
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1946 January-June

  • Box 16, folder 8
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1946 July-December

  • Box 16, folder 9
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1947 January-June

  • Box 16, folder 10
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1947 July-December

  • Box 17, folder 1
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1948 January-June

  • Box 17, folder 2
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1948 July-December

  • Box 17, folder 3
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1949 January-June

  • Box 17, folder 4
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1949 July-December

  • Box 17, folder 5
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1950 January-June

  • Box 17, folder 6
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1950 July-December

  • Box 17, folder 7
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1951 January-June

  • Box 17, folder 8
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1951 July-December

  • Box 17, folder 9
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1951 July-December

  • Box 17, folder 10
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1952 January-June

  • Box 18, folder 1
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1952 July-December

  • Box 18, folder 2
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1953 January-June

  • Box 18, folder 3
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1953 January-June

  • Box 18, folder 4
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1953 July-August

  • Box 18, folder 5
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1953 September

  • Box 18, folder 6
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1953 October

  • Box 18, folder 7
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1953 November

  • Box 18, folder 8
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1953 December

  • Box 18, folder 9
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1954 January-February

  • Box 18, folder 10
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1954 March-April

  • Box 19, folder 1
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1954 March-April

  • Box 19, folder 2
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1954 May-June

  • Box 19, folder 3
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1954 May-June

  • Box 19, folder 4
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1954 January-June

  • Box 19, folder 5
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1954 January-June

  • Box 19, folder 6
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1954 July-August

  • Box 19, folder 7
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1954 July-August

  • Box 19, folder 8
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1954 January-July

  • Box 19, folder 9
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1954 September-October

  • Box 19, folder 10
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1954 September-October

  • Box 19, folder 11
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1954 November-December

  • Box 20, folder 1
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1955 January-February

  • Box 20, folder 2
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1955 March-April

  • Box 20, folder 3
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1955 May-June

  • Box 20, folder 4
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1955 July-August

  • Box 20, folder 5
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1955 July-August

  • Box 20, folder 6
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1955 September-October

  • Box 20, folder 7
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1955 September-October

  • Box 20, folder 8
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1955 November-December

  • Box 20, folder 9
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1955 July-December

  • Box 20, folder 10
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1955 July-December

  • Box 21, folder 1
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1956 January-February

  • Box 21, folder 2
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1956 March-April

  • Box 21, folder 3
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1956 May-June

  • Box 21, folder 4
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1956 January-June

  • Box 21, folder 5
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1956 January-June

  • Box 21, folder 6
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1956 July-August

  • Box 21, folder 7
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1956 September-December

  • Box 21, folder 8
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1956 September-December

  • Box 21, folder 9
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1957-1958

  • Box 21, folder 10
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1957-1958

  • Box 22, folder 1
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1956-1958

  • Box 22, folder 2
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Diaries by subject, 1922-1971, undated

Notes by others-to be typewritten, 1946-1955

  • Box 22, folder 3
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Notes Made Transcribed May 25, 1971, 1971

  • Box 22, folder 4
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Miscellaneous Notes, 1940-1956

  • Box 22, folder 5
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Early Teaching Experience, 1939-1943

  • Box 22, folder 6
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Early Married Life, 1939-1941

  • Box 22, folder 7
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Minerva College 1902-1907, 1939-1941

  • Box 22, folder 8
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Faculty Members, 1939-1946

  • Box 22, folder 9
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New Material (Military History/Building without heat), 1952

  • Box 22, folder 10
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Normal Department, U. K. (Cotton Noe), 1939-1944

  • Box 22, folder 11
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Registrar's Office, U.K., 1940-1945

  • Box 22, folder 12
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Murray State Teacher's College, 1941

  • Box 22, folder 13
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Registrars' Association, 1941-1945

  • Box 22, folder 14
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Southern College Association, 1940-1943

  • Box 22, folder 15
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Transylvania University, 1937-1943

  • Box 22, folder 16
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Stories by others, 1939-1953

  • Box 22, folder 17
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A, Undated

  • Box 22, folder 18
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Administration, General , 1941, undated

  • Box 22, folder 19
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Moorehead College, 1938

  • Box 22, folder 20
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Unclassified, 1913-1949

  • Box 22, folder 21
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Comments, 1939-1942

  • Box 22, folder 22
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Central Christian Church/College of the Bible, 1922-1943

  • Box 22, folder 23
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C, 1941-1944

  • Box 22, folder 24
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D, 1941-1944

  • Box 22, folder 25
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E, undated

  • Box 22, folder 26
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F, 1939-1942

  • Box 22, folder 27
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G, 1937-1944

  • Box 22, folder 28
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H, 1939-1946

  • Box 22, folder 29
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J, 1940-1947

  • Box 22, folder 30
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K, undated

  • Box 22, folder 31
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L, 1939-1946

  • Box 22, folder 32
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M, 1938-1944

  • Box 22, folder 33
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N, 1938-1944

  • Box 22, folder 34
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P, 1939-1944

  • Box 22, folder 35
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R, 1888-1943

  • Box 22, folder 36
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S, 1939-1946

  • Box 22, folder 37
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T, 1943-1947

  • Box 22, folder 38
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U, undated

  • Box 22, folder 39
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W, 1938-1944

  • Box 22, folder 40
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Research Projects, 1830-1965

Comprises primary source materials, correspondence, administrative forms, notes, lists, manuscripts and publishers proofs of projects that Gillis worked on, both professionally and personally. Included are files related to the Bureau of Source Material in Higher Education, the W.P.A., the biography of President Barker, lists and biographical details of University of Kentucky men and women who served in the military (classes 1877-1931), and the education of registrars.

Bureau of Source Materials in Higher Education, 1830-1962

Comprises correspondence, reports and primary source materials about or submitted to the Bureau of Source Materials in Higher Education. Gillis was Head of the Bureau of Source Materials at the University of Kentucky following his career as University Registrar. The Bureau’s aim was to document the history of education in Kentucky. The files contain reports and correspondence related to the foundation of the Bureau and its continued development. Many of the files also contain items submitted to the Bureau by various donors,Comprises clippings, correspondence, maps and publications documenting various research interests of Gillis’, including local history, President Lincoln and the University Archives.

Academic Dress, 1916

  • Box 23, folder 1
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Administration Building Dedication (Louisville Courier-Journal issues), 1882 February 16-1885 April 25

  • Box 48, folder 8
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Advertising Class: Teacher J. J. Tigert, 1920

  • Box 23, folder 3
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Advisory Committee , 1936-1939

  • Box 23, folder 4
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Anderson County-Confederate Soldier ordered to Canada (copy) , 1864

  • Box 23, folder 5
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Anderson County-Sutherland Papers-bills, notes, tax receipts 1836-1891, 1836-1891

  • Box 23, folder 6
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Anderson County-Letters concerning the Civil War, to or about soldiers, 1859-1912, 1859-1912

  • Box 23, folder 7
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Anderson County Miscellaneous, 1859-1966, 1859-1966

  • Box 23, folder 8
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Anderson County-Southerland, Whitehouse, Willis Papers, 1830-1892, 1830-1892

  • Box 23, folder 9
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Anniversary-50th, Invitation, Ashland Institute, D. H. Clark's resignation, 1869-1916

  • Box 23, folder 10
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Articles of School (copy) William Whitefield 1841, 1841

  • Box 23, folder 11
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Athletic Association, Subscription for fence, undated

  • Box 23, folder 12
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Board of Trustees-Knapp case (1945), Board of Trustees-Dec. 12, 1950: section of minutes not distributed or made public, 1945, 1950

  • Box 23, folder 13
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Bookmarks found in textbooks, 1850, 1962

  • Box 23, folder 14
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Beckner, Lucien on Samuel MacKay Wilson, An address delivered on the anniversary of the Battle of Blue Licks, August 19, 1947, 1947

  • Box 23, folder 15
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British Education Mission, 1918

  • Box 23, folder 16
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Broadsides, undated

  • Box 23, folder 17
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Buell, General Don Carlos to James G. White (see also Patterson Papers for Buell letters), 1893, 1897

  • Box 23, folder 18
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Bureau of Source Materials, Establishment of, 1939

  • Box 23, folder 19
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Carey, George Burgess, undated

  • Box 23, folder 20
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Chronological chart of officers of Board of Trustees, Presidents of U.K. and certain state and national officers, 1860-1950

  • Box 23, folder 21
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Clark, George Rogers Gen. material in possession of Mrs. Rowlett Military maneuvers in and around Paducah, 1838

  • Box 23, folder 22
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Cochron, Judge A. M. J.-Dedication of Lexington Court House (new) typewritten copy, 1941

  • Box 23, folder 23
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Commencement Address by Raymond A. Kent And so what now (notes by Maple Moores?), undated

  • Box 23, folder 24
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Cramer, John S. Papers-Gen. Custer and Kentucky Horses, 1949

  • Box 23, folder 25
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Declaration of Independence (facsimile), undated

  • Box 23, folder 26
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Donovan, Herman Lee, University President Inauguration program and menu, 1941

  • Box 23, folder 27
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The Egregious Gentile Called to Account, 1939 January 17

  • Box 23, folder 28
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Faculty members, past, undated

  • Box 23, folder 29
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Fayette counties in 1810 census, Lexington Herald, Jan. 31 1915, fourth section, 1915 January 31

  • Box 23, folder 30
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Filson Club, undated

  • Box 23, folder 31
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Graduate school correspondence, including letters to Dean Alexander St. Clair, Mackenzie and various professors from prospective students, 1903-1913

  • Box 23, folder 32
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Graduate school correspondence, including letters to dean Alexander ST. Clair, Mackenzie and various professors from prospective students, 1913-1914

  • Box 24, folder 1
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Graduates since 1969-summaries, undated

  • Box 24, folder 2
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High School records of students, selected samples, Ashland-Louisville, 1920-1924

  • Box 24, folder 3
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High School records of students, selected samples, Madisonville-Versailles, 1920-1924

  • Box 24, folder 4
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Historical Data Charts (Folder 1 of 2), undated

  • Box 24, folder 5-6
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Historical Data Charts-Worksheets, undated

  • Box 24, folder 7
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Huber, Harry White, Huber, Martha, picture and letter, 1870, 1938

  • Box 24, folder 8
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Keeping the University Free and Growing, Presented to the Bureau of Source Materials by Herman Lee Donovan, Former University President, 1958 December 9

  • Box 24, folder 9
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Kentucky Physical Education Society, 1909 March 11

  • Box 24, folder 10
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Lownsberry, Charles, will and article about, 1925

  • Box 24, folder 11
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Neville, John Henry, letter and copies To the Editor of the Lexington Leader and transcript of article on Neville, undated

  • Box 24, folder 12
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Newsletter Gillis to McVey, 1925-1943

  • Box 24, folder 13
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Notebook, scraps of (author unknown), undated

  • Box 24, folder 14
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O'Bannon, Lester J. Outline of Economic Philosophy, Letter to the Committee of the House of Representatives, 1946

  • Box 24, folder 15
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On, On, U. K. , undated

  • Box 24, folder 16
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Oratory-Kentucky, undated

  • Box 24, folder 17
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Oton, Bessie Miller, undated

  • Box 25, folder 1
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Patrick, Wellington, 1937

  • Box 25, folder 2
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Patterson, James Kennedy , 1908

  • Box 25, folder 3
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Peter, Robert T. (picture and letter) 1865, 1937, 1865, 1937

  • Box 25, folder 4
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Pickett, Joseph Desha, 1913-1937

  • Box 25, folder 5
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Publications, 1950-1957

  • Box 25, folder 6
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Reports-Bureau of Source Material, 1937-1958

  • Box 25, folder 7
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Report of Bureau of Source Materials in Higher Education, 1937-1952

  • Box 25, folder 8
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Rules and Regulations, U. K., 1880-1881

  • Box 25, folder 9
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Sesquicentennial Program, Settlement of Kentucky, Harrodsburg, KY, 1924

  • Box 25, folder 10
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Stanford Illustrated Review, presented by Frances D. Osborne, 1941

  • Box 25, folder 11
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Stoll, Richard G. (Judge)

  • Box 25, folder 12
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Spurr, Richard A. Papers, Dedication of A&M College Program, 1882

  • Box 25, folder 13
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Slavery-Presbyterian congregation, Otter Creek, 1905

  • Box 25, folder 14
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Stout, Robert Lee, and Stout, Florence Offutt, 1878, 1958

  • Box 25, folder 15
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Taylor, John C., Geneaology, undated

  • Box 25, folder 16
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Teaching School, Schollville , undated

  • Box 25, folder 17
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Twain, Mark Concerning the Jews, undated

  • Box 25, folder 18
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Twenty Years After Seventy by Ezra L Gillis, 1937-1957

  • Box 25, folder 19
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Union Literary Society The Student April 25, 1884/Program Jan. 6, 1906, 1884, 1906

  • Box 25, folder 20
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Vocational Training for U. S. Army, 1921-1922

  • Box 25, folder 21
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Watterson, Henry-Address, Dedication A&M College of Kentucky, 1882 February 15

  • Box 25, folder 22
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Aims of the Bureau of Source Materials in Higher Education/forms submitted to alumni, 1940-1954, undated

  • Box 25, folder 23
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Works Progress Administration, 1938-1961

Comprises administrative forms, correspondence, transcripts, narrative reports and lists of material documenting the work of the W.P.A. in Kentucky and the Kentucky Writers’ Project. Gillis acted as liasion between the University and the Works Progress Administation. The projects the Gillis supervised included guides to Kentucky and its history. Gillis was also involved in The Federal Writer’s project, all of whose projects in the state were sponsored by the University of Kentucky. Of particular note is the research laborartoyr of soruce materails in higher education, which contributed materials to the Bureau. Employees were employed in typing and collating information including all mentions of education in Kentucky since 1787. Included in the files are applications for many potential projects and reports on the administration of the projects. The monthly narrative reports describe the progress of various projects sponsored by the WPA from February 1941 to March 1942. The projects cover various aspects of life in Kentucky including the Kentucky Derby, various cities and counties and social aspects in the state.

WPA , 1940-1945

  • Box 26, folder 1
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Administration, workers and material of individuals (Chorn, Sarah, King, Mary), 1938, 1961

  • Box 26, folder 2
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Derby material, undated

  • Box 26, folder 3
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Form 707T Financial Status Report, 1941

  • Box 26, folder 4
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Form 710-Research Project, 1936-1941

  • Box 26, folder 5
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Graduate work and staff research, 1940-1941

  • Box 26, folder 6
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Kentucky Writers Project DPS 18, 19, 1940-1941

  • Box 26, folder 7
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Kentucky Writers Project-Forms, 1940-1941

  • Box 26, folder 8
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Kentucky Writers Project-Froms 710, 710A, 741, 1941

  • Box 26, folder 9
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Kentucky Writers Project-Supervisors, 1940-1941

  • Box 26, folder 10
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Kentucky Writers Project-Supervisors, 1941-1942

  • Box 26, folder 11
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Kentucky Writers Project-Work Reports, 1938-1941

  • Box 26, folder 12
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Kentucky Writers Project-Work Reports, 1938-1941

  • Box 27, folder 1
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Kentucky Writers Project-Workers, 1940-1941

  • Box 27, folder 2
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Monthly narrative reports, 1941-1942

  • Box 27, folder 3
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Museum projects, 1939-1940

  • Box 27, folder 4
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Research projects, Forms 710, 710a, 1941-1942

  • Box 27, folder 5-6
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Research projects, Forms 710, 710a, 1941

  • Box 27, folder 6
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University research assistance, 1939-1941

  • Box 27, folder 7
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WPA and UK, 1940

  • Box 27, folder 8
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Biography of President Henry Stites Barker, 1940-1957, undated

Miscellaneous notes, worksheets, etc., undated

  • Box 27, folder 9
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Carbons, 1955

  • Box 27, folder 10
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Correspondence concerning, 1949-1956

  • Box 28, folder 1
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Various Drafts of Manuscript, undated

  • Box 28, folder 2-3
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Original Manuscript with criticisms, 1955

  • Box 28, folder 4-5
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Notes, undated

  • Box 28, folder 6
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Manuscript, 1956

  • Box 28, folder 7
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Biographies of Barker, 1940

  • Box 28, folder 8
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Publisher's proof of Henry Stites Barker with notes

  • Box 48
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Publication containing review, 1957

  • Box 28, folder 9
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Letters concerning reception, 1956

  • Box 28, folder 10
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Lists of Men in the Service/Memorials, 1918-1950

War Memorial Survey-Forms Used, 1949-1950

  • Box 29, folder 1
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World War II - Kentucky Casualty List Printed, Louisville Courier Journal July 7, 1946, 1946 July 7

  • Box 29, folder 2
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Navy, 1949-1950

  • Box 29, folder 3
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Disabled ex-service men's board, 1949-1950

  • Box 29, folder 4
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Army - Adjutant General - Washington, D.C. , 1949

  • Box 29, folder 5
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Records Administration Center - Office of Adj. General - St. Louis, 1949-1950

  • Box 29, folder 6
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Memorial Coliseum, dedication of, 1950

  • Box 29, folder 6
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List from Registrar's Office - transcript sent, 1942-1945

  • Box 29, folder 8
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Veterans' administration district office, 1950

  • Box 29, folder 9
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Veterans' administration - district office, Columbus, Ohio, 1949-1950

  • Box 29, folder 10
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Veterans' administration - Washington , 1949-1950

  • Box 29, folder 11
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List of men in service - departments, 1942-1945

  • Box 29, folder 12
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World War II memorials - miscellaneous records, undated

  • Box 29, folder 13
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World War II casualties, 1942-1947

  • Box 29, folder 14
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War files, College of Law, 1919

  • Box 29, folder 15
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The Kentucky Alumnus, memorial edition, 1947

  • Box 29, folder 16
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Roster of Men in the Service , 1918

  • Box 29, folder 17
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University Men in Service, 1918-1919

  • Box 30, folder 1
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Men in service, letters to or about, 1942-1947

  • Box 30, folder 2
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Summary lists of alumni names, gender, birth places, current residence, ages, spouse, children, and war service (Spanish-American War, ROTC, and World War I), UK classes 1877-1931, approximately 1931

  • Box 48, folder 10
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Educating Registrars, 1916-1962, undated

Comprises examination questions, examination committee documentation, and student work prepared by and submitted to Gillis and his colleagues for the training of registrars at the University of Kentucky from 1924-1932. Also includes general information on other registrars, other training programs and resource material gathered to support the training of registrars, as well as follow-up information on former students.

Publications relating to registrar's work, 1916-1931

  • Box 33, folder 2
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Publications relating to registrar's work, 1925-1932

  • Box 33, folder 3
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Registrar's Bulletin List, undated

  • Box 33, folder 4
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Examination committe Masters and Doctorates, 1937-1938

  • Box 33, folder 5
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Moores, Maple, assistant registrar Modern Tendencies in the Registrar's Office, 1961

  • Box 33, folder 6
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Registrar training, 1927-1962

  • Box 33, folder 7
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College of the Pacific, 1948, 1948

  • Box 33, folder 8
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Registrars' workshop, College of the Pacific, 1948-1952

  • Box 33, folder 9
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Examination questions for registrars, 1938, undated

  • Box 33, folder 10
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Coursework for registrars' classes, 1931-1932

  • Box 33, folder 11
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Charts on alumni (student work?), undated

  • Box 33, folder 12
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Smith, Ira A., publications on registrar's work, 1956-1958

  • Box 33, folder 13
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Chinese print given to Ezra Gillis by student in registrar's work, Kwon-Chi, Tsu, interpretation of, undated

  • Box 48, folder 3
  • Box 33, folder 14
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Reports on registrars' work/teaching, 1924-1954

  • Box 33, folder 15
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Registrars' work in other institutions, 1935

  • Box 34, folder 1
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Information about registrars, 1938-1955

  • Box 34, folder 2
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Research projects as registrar, 1925-1938

Examination methods , 1927

  • Box 30, folder 3
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Study on smaller classes , 1937

  • Box 30, folder 4
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Evolution and development of the registrar's office, worksheets, 1938

  • Box 30, folder 3
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Payment of the registrar's traveling expenses, 1925

  • Box 30, folder 5
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Smaller projects, 1915-1965, undated

Comprises clippings, correspondence, maps and publications documenting various research interests of Gillis,’ including local history, President Lincoln and the University Archives.

Archives work, library, 1945-1950

  • Box 30, folder 6
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Laurel County, 1928-1960

  • Box 30, folder 7
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Lincoln-President. Lincoln's Cabinet by Hon. John P. Usher, famous letter To Mrs. Bixby, on the source of Of the people, by the people, and for the people., 1935-1965

  • Box 30, folder 8
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Lincoln-Henry Townsend's articles, etc..., 1934-1954

  • Box 31, folder 1
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Milligan, A. R. Historical Review of Kentucky University, read at 40th anniversary of union with Transylvania, 1922 March 20

  • Box 31, folder 2
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Maps - Miscellaneous, some outline maps to be used in studies, undated

  • Box 48, folder 4
  • Box 31, folder 3
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Maxwell Springs, 1915, undated

  • Box 31, folder 4
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Mulligan, Judge James H., 1950

  • Box 31, folder 5
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Service, 1910-1969

Comprises correspondence, publications, reports, and certificates that document Gillis' involvement in educational, professional and religious organizations, including the American Association of College Registrars (AACR), the Central Christian Church in Lexington, Kentucky, and the College of the Bible at Transylvania University. Also includes materials related to registrar training by Gillis, including classroom questions, examinations, and student work. There are also materials related to the Kentucky Association of Registrars and certificates appointing Gillis to the board of the Kentucky State Industrial College for Colored Persons in Frankfort, Kentucky, documenting his involvement with these organizations.

American Association of College Registrars, 1910-1968

Comprises correspondence, publications, talks and programs that document Gillis’ involvement with the association from its founding (1910)and his prominent role in the organization, for which he served as secretary from 1914-1919 and as president from 1919-1920. The files include material relating to the deposit of the association’s records at the University of Kentucky, which was suggested by Gillis and implemented during his employment. Also included are speeches and talks related to the registrar’s profession and programs and informational packets concerning the annual meetings of the organization. Gillis was made an honorary member upon his retirement as registrar and continued his involvement with the group until his death.

Deposit at University Archives, 1948-1968

  • Box 31, folder 6
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Creation of the A. A. C. R. from Alred H. Parrott Papers, 1910-1952

  • Box 31, folder 7
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Creation of the A. A. C. R. from Mrs. E. A. Balentine Papers 1910-1912, 1911-1941

  • Box 31, folder 8
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10th Meeting, 1920, 1919-1920

  • Box 31, folder 9
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Business Officers Association (met with registrars at first meeting), 1910-1936

  • Box 32, folder 1
  • Box 31, folder 10
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Charter members correspondence 1938 (about or with), 1938

  • Box 32, folder 2
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Grand Slam University, 1938-1954

  • Box 32, folder 3
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Worksheets for talks on the history of, charter members, 1910-1941

  • Box 32, folder 4
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Honorary Membership, 1937 April 13

  • Box 32, folder 5
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History of, Early: History of the A.A.C.R by E. B. Pierce; History of the A.A.C.R. by Ezra L Gillis, undated

  • Box 32, folder 6
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Miscellaneous, 1910-1952

  • Box 32, folder 7-8
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Charts about registrars, undated

  • Box 48, folder 2
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Programs of meetings, 1916-1956

  • Box 32, folder 9
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Maple Moores-Tabulated Report on Operation Costs of Registrar's Office (University of Kentucky) presented at 1928 meeting, 1928

  • Box 32, folder 10
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Conventions, 1917-1950

  • Box 32, folder 11
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Conventions, 1951-1953

  • Box 32, folder 12
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Conventions, 1954-1955

  • Box 32, folder 13
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Conventions, 1956-1958

  • Box 33, folder 1
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College of the Bible, Lexington, Kentucky, 1918-1954

Comprises meeting minutes, publications and correspondence documenting Gillis’ time on the board of trustees and the college’s development in conjunction with Transylvania University.

Board of Trustees, 1925-1934

  • Box 34, folder 3
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Board of Trustees, 1937-1940

  • Box 34, folder 4
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Charter and amendment (copy), undated

  • Box 34, folder 5
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Transylvania University correspondence, 1920-1937

  • Box 34, folder 6-7
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Transylvania University correspondence, 1937-1940

  • Box 34, folder 8
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Publications, postcards and articles, 1918-1954

  • Box 34, folder 9
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Transylvania, Lloyd, Henry, 1925

  • Box 34, folder 10
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Central Christian Church, Lexington, Kentucky, 1916-1969, undated

Comprises meeting minutes, correspondence, publications and clippings that document Gillis role as an Elder of the Central Christian Church. Also documents his life as a parishioner and interest in the Christian Church (Disciples of Christ) nationwide.

1917-1944

  • Box 34, folder 11-12
  • Box 35, folder 1
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1944-1958

  • Box 35, folder 2-4
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Clippings, 1944-1969

  • Box 35, folder 5
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Constitution and other notes, 1943-1952

  • Box 35, folder 6
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Correspondence, 1936-1943, undated

  • Box 35, folder 7
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History in Lexington, clippings, 1948-1968

  • Box 35, folder 8
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Hopkins, Dr. Robert, undated

  • Box 35, folder 9
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Records (copy), 1966-1969

  • Box 35, folder 10
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List of material removed for safe-keeping to Margaret I. King library, 1950

  • Box 35, folder 11
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Replies of official board on the termination of employment of minister, 1916

  • Box 35, folder 12
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Annual meeting, 1946-1952

  • Box 36, folder 1-2
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Christian Church, Kentucky, 1940-1968

  • Box 36, folder 3
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Disciples of Christ, clippings, 1960-1969

  • Box 36, folder 4
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Christian Church Assembly, North Carolina, 1951, 1957

  • Box 36, folder 5
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Christian Church publications, 1916-1938

  • Box 36, folder 6

A Message To Disciples , undated

  • Box 36, folder 6
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Report To The Churches May 1920: The General Committee of The Interchurch World Movement of North America , 1920 May

  • Box 36, folder 6
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The Scroll: A Monthly Religious Magazine , 1938 January

  • Box 36, folder 6
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The Scroll: A Monthly Religious Magazine , 1938 February

  • Box 36, folder 6
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The History of the Men and Millions Movement , undated

  • Box 36, folder 6
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The Why, The When, The Who, The What of Wills: Our Most Neglected Duty, by John E. Pounds , undated

  • Box 36, folder 6
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The Ever-Member Canvass, Men and Millions Movement, undated

  • Box 36, folder 6
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It's Nobody's Business and How Much Are You Worth? : Open Letters to those with Money, Much or Little by A.E. Cory and R.H. Miller, Men and Millions Movement, , undated

  • Box 36, folder 6
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Whose Money? by R.A. Long, R.A. Doan, A.E. Cory, Men and Millions Movement, undated

  • Box 36, folder 6
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How to Inaugurate the Tithing system in the Local Church by Bert Wilson, Men and Millions Movement, undated

  • Box 36, folder 6
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Education Handbook, presented by Board of Education Disciples of Christ, 1921

  • Box 36, folder 6
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Minutes of 85th Annual Meeting of The Kentucky Christian Missionary Convention held at Christian Church, Campbellsville, Ky., 1917 September 19

  • Box 36, folder 6
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Minutes of The Kentucky Christian Missionary Convention held at Richmond, Ky., 1917

  • Box 36, folder 6
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Minutes of The Kentucky Christian Missionary Convention held at Hopkinsville, KY., 1919 September 22-25

  • Box 36, folder 6
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Church service bulletin, The First Christian Church, Danville, KY., 1963 August 11

  • Box 36, folder 6
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A Concise History of the Foreign Christian Missionary Society by the Missionairies, illustrated, 1910

  • Box 36, folder 7
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Fifth Annual Report of the Board of Education Disciples of Christ to International Convention of Disciples of Christ, Saint Louis, Mo., 1920 October 18-24

  • Box 36, folder 7
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Seventh Annual Report of the Board of Education Disciples of Christ to International Convention of Disciples of Christ, Winona Lake, Ind., 1922 August 28 to September 4

  • Box 36, folder 7
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Eighth Annual Report of the Board of Education Disciples of Christ to International Convention of Disciples of Christ, Colorado Springs, Colo., 1923 September 4-9

  • Box 36, folder 8
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Tenth Annual Report of the Board of Education Disciples of Christ to International Convention of Disciples of Christ, Oklahoma City, Ok., 1925 October 6-11

  • Box 36, folder 8
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Other service, 1913-1941

Association of Kentucky Registrars, 1941

  • Box 36, folder 9
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Intercollegiate Association Constitution, 1913

  • Box 36, folder 10
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Certificates, Board of Trustees, Kentucky State Industrial College for Colored Persons, Frankfort, Kentucky, 1930-1932

  • Box 36, folder 11
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Personal and Family, 1893-1968

Comprises correspondence, publications, artifacts and photographs that document Gillis' life outside of his professional positions. Included is correspondence with many members of his family, genealogical and autobiographical material about Gillis, and personal files on subjects he was interested in such as Kentucky history. There is also an autobiography titled Ancestry, Boyhood and Early Life, with an index of subjects and persons. Also included are cards and memorials from the last two years of Gillis' life, transcripts of the speech given at his funeral, other speeches that mention his work, and articles describing the life and service of Gillis. There are also artifacts related to Gillis' life, including a slide rule, address books, personal, professional and military pins and badges, from both Gillis and his father, Hugh Gillis.

Correspondence and family history, 1901-1958

Anderson County, 1957

  • Box 37, folder 1
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Personal business matters, 1901-1958

  • Box 37, folder 2
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Relatives, miscellaneous , 1940-1957

  • Box 37, folder 3
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Gillis, Hugh, 1964-1938

  • Box 37, folder 4
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Gillis, Inis, undated

  • Box 37, folder 5
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Gillis, Robert, 1950-1955

  • Box 37, folder 6
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Gillis, Herman, 1939-1957

  • Box 37, folder 7
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Hester, Cleo Gillis, 1944-1958

  • Box 37, folder 8
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Hester, Howard Ballard, 1953-1954

  • Box 37, folder 9
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Hester, Robert Gillis, 1941-1958

  • Box 37, folder 10
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Huckle, Arthur, and Inis, 1938-1958

  • Box 37, folder 11
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Huckle, Betty and Murdaugh, Sara H., 1942-1958

  • Box 37, folder 12
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McKittrick, John, Jane, and June, 1942-1955

  • Box 37, folder 13
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Mount Eden baseball team, 1907

  • Box 37, folder 14
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Sullivan, John Emil, 1950-1954

  • Box 37, folder 15
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Sullivan, Miss Mae, 1954-1956

  • Box 37, folder 16
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Persons who had stayed in the home, 1958

  • Box 37, folder 17
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Shouse, Weldon, 1942-1957

  • Box 37, folder 18
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Miscellaneous, 1912-1936

  • Box 37, folder 19
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Anderson County - Misc., Wilson, Charles Ben, Goshen Church, 1950

  • Box 37, folder 20
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Autobiographical material and personal interests, 1893-1964

Autobiography of Ezra Gillis, early life, undated

  • Box 40
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Index to autobiography A-N, undated

  • Box 41
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Index to autobiography O-Z, undated

  • Box 42
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Selections--clippings, etc., 1939-1956

  • Box 37, folder 21
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Taylor, Col. E. H., including article relating to his degree of Master of Hospitality conferred by the American Association of Collegiate Registrars, 1922, 1964

  • Box 48, folder 7
  • Box 37, folder 22
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Lafferty, W. T., correspondence, 1916-1938

  • Box 37, folder 23
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Kinkead, Elizabeth Shelby, letter to Sarah Gibson Humphries (photostat copy), 1893 April 12

  • Box 37, folder 24
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Kentucky State College Record (copies and originals), 1900-1901

  • Box 37, folder 25
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Grand jury report--Fayette County, 1939

  • Box 37, folder 26
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University of Kentucky, history of, comments by M. L. Pence and A. M. Peter on manuscript by Elmer Sulzer, undated

  • Box 37, folder 27
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Golden Jubilee, Education the Supreme Issue, by Chas W. Dabney, President, University of Cincinnati, undated

  • Box 37, folder 28
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The Grumbler, class of 1905, Karl L. Dietrich, 1905

  • Box 37, folder 29
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University of Kentucky Index volume 1, issues 5-7, 9, 1918

  • Box 37, folder 30
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Things to do , 1936-1938

  • Box 37, folder 31
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Poems, undated

  • Box 38, folder 1
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Clippings on Gillis, 1948-1958

  • Box 38, folder 2
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Franklin D. Roosevelt and the New Deal, undated

  • Box 38, folder 3
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Cartoons, 1925-1931

  • Box 38, folder 4
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Reprinted Confederate five dollar bill , 1954

  • Box 38, folder 5
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Miscellaneous, 1938-1947

  • Box 38, folder 6
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Miscellaneous, 1937-1951

  • Box 38, folder 7
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Miscellaneous, 1925-1955

  • Box 38, folder 8
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Miscellaneous, 1932-1953

  • Box 38, folder 9
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Tributes and remembrances, 1917-1968

Speeches that mention Gillis, 1917-1945

  • Box 38, folder 10
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American Associaton of Collegiate Registrars, dinner in honor of E. L Gillis, 1942-1958

  • Box 38, folder 11
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Birthday, 80th, 1947 January 1

  • Box 38, folder 12
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Christmas 1951, birthday 1952, 1951 December-1952 January

  • Box 38, folder 13
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Placecards and postcards, 1938-1946

  • Box 38, folder 14
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Cards, operation , 1957

  • Box 38, folder 15
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Cards,illness, 1953

  • Box 38, folder 16
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Jest Among Us, newspaper column about Gillis, 1951 October

  • Box 38, folder 17
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Introductions, tributes, undated

  • Box 39, folder 1
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Wedding anniversaries, 60th (1948 August 5) and 65th (1953 August 5), 1948-1953

  • Box 39, folder 2
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Letters concerning Ezra L Gillis, 1947-1961

  • Box 39, folder 3
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Duplicates, 1936, 1949, undated

  • Box 39, folder 4
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Collected clipppings about Gillis and organizations he was involved in, 1925-1950

  • Box 39, folder 5
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Slides of Gillis' birthday cards , 1957

  • Box 39, folder 6
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90th birthday cards and letters, 1957

  • Box 39, folder 7-10
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Birthday card from maintenance and operations staff, 1957

  • Box 48, folder 6
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Christmas, 91st birthday, 1957 December-1958 January

  • Box 39, folder 11
  • Box 43, folder 1-2
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Mounted clippings , 1941-1968

  • Box 43, folder 3
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Letters to and from University administrators concerning Gillis' 4 cents yearly salary shortage, with accompanying pennies to make up the difference, 1956

  • Box 43, folder 4
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Funeral; also resolutions on the death of, 1958

  • Box 43, folder 5
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Artifacts, 1917-1925, undated

National Education Association Active Pin , 1917

  • Box 44
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Pin from Kentucky Volunteer Infantry, 1st company, 19th division, probably belonging to Hugh Gillis, father of Ezra Gillis , undated

  • Box 44
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Key to R431 King Library, used by Ezra Gillis , undated

  • Box 44
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Shamrock Pin attached to card for Mr. Ezra Gillis, undated

  • Box 44
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Name pin, Mr. Ezra Gillis / Guest, undated

  • Box 44
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Address Book with entries for registrars and education professionals at school and universities, including handwritten notations, undated

  • Box 44
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Account book recording expenses for trips made soliciting students for the University, 1907-1908

  • Box 44
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Scrapbook, including pictures and articles on registrars' meetings at U.K., 1920-1925

  • Box 45
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Grand Slam University ribbon, undated

  • Box 48
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Slide rule with leather case belonging to Ezra Gillis, undated

  • Box 47
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Writings and Speeches, 1927-1957

Comprises typed and handwritten notes and speeches, newspaper clippings and television scripts documenting Gillis' publications and presentations. Included are conference proceedings and publications on the work of registrars, and a collection of notes and typescripts for his speaking engagements. Also included is the report Survey of Land-Grant Colleges and Universities published by the United States Department of the Interior, Office of Education and edited by Gillis. There are also typescripts and handwritten notes related to Gillis speaking in honor of figures associated with the University, typescripts of remarks for television programs, and writings related to Gillis' involvement with the College of the Bible. There is also an outline for a prospective work by Gillis titled Twenty Seven Years a Registrar and a collection of clippings from the newspaper column Greetings in the Courier-Journal, to which Gillis frequently contributed stories and anecdotes.

Survey of Land-Grant College and Universities: Work of the Registrar, edited by Ezra L Gillis, 1930

  • Box 43, folder 6
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Collected notes for speeches (notebook), 1928-1947

  • Box 43, folder 7
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Institute for College Administration 1927, program and notes, 1927

  • Box 43, folder 8
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Television programs-WHAS-1952, WLEX-1956 (about Barker), 1952, 1956

  • Box 43, folder 9
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College of the Bible--status of the president (letter to the Board of Trustees, from Gillis), 1934

  • Box 43, folder 10
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Notes for speeches, 1944-1957, undated

  • Box 43, folder 11
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Notes for recollections, 1957, undated

  • Box 44, folder 1
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Gillis in Greetings by Allan M. Trout, mounted clippings, 1940-1957

  • Box 44, folder 2
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Gillis in Greetings, collected, 1942-1957

  • Box 44, folder 3
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Statement to the Board of Elders, Central Christian Church, 1944 April 12

  • Box 44, folder 4
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Notes on Mase, undated

  • Box 44, folder 5
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Notes on J. T. C. (Cotton) Noe, 1947 June 3

  • Box 44, folder 6
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Dinner for Dean Paul Boyd, draft and Coffeetone Information, 1947

  • Box 44, folder 7
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Twenty Seven Years a Registrar outline, undated

  • Box 44, folder 8
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Allocation of Duties Between the Registrar and the Dean of the College , 1930 December 3

  • Box 44, folder 9
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Article reprints and printed pamphlets, 1937-1957

  • Box 44, folder 11

The University of Kentucky Its History and Development: A Series of charts Depicting The More Important Data 1862-1955 , 1956 August

  • Box 44, folder 10
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The Analysis of Income and Expenditures of the University of Kentucky for the Year 1935-1936, Bulletin of The American Association of Collegiate Registars, 1937 July

  • Box 44, folder 10
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The University of Kentucky: Administrative, Instructional and Research Organization , 1957 May

  • Box 44, folder 10
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The University of Kentucky: Its Administrative, Instructional and Research Organization , 1951 January

  • Box 44, folder 10
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Being a Registrar Now, Journal of American Association of Collegiate Registrars, 1942 July

  • Box 44, folder 10
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Then and Now, College and University, 1952 July

  • Box 44, folder 10
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Marking in Higher Institutions, Proceedings of the Association of Kentucky Colleges and Universities, vol. 2, 1932

  • Box 44, folder 10
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Typed manuscripts, 1930-1955, undated

  • Box 44, folder 11-12
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Bibliography, about 1934

  • Box 44, folder 13
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Researchers are required to have an SCRC Researcher Account in order to request or order digital copies of materials. Research Account set-up and use instructions can be found at: http://libguides.uky.edu/SCRCaccount

If you are visiting the Breckinridge Research Room, please request materials at least 48 business hours in advance of your arrival.

For all other questions, contact us at: https://libraries.uky.edu/ContactSCRC.

Researchers are required to have an SCRC Researcher Account in order to request or order digital copies of materials. Research Account set-up and use instructions can be found at: http://libguides.uky.edu/SCRCaccount

If you are visiting the Breckinridge Research Room, please request materials at least 48 business hours in advance of your arrival.

For all other questions, contact us at: https://libraries.uky.edu/ContactSCRC.

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