Collection of Alumni Office and Association Records,1946-1981

Descriptive Summary

Title
Collection of Alumni Office and Association Records,1946-1981
Creator
Alumni Association
Extent
5.4 cubic feet, 9000 items, 12 boxes
Finding Aid Author
Processed by Kathleen Clark; machine-readable finding aid created by Hilary Writt
Repository
Eastern Kentucky University

Collection Overview

Biography / History
The Eastern Kentucky Alumni Association was organized on July 12, 1909 "when the 'diploma' class of that year met and formed the Eastern Kentucky State Normal School Alumni Association." The president of the class of 1909, Mr. H. Dudley Starns, became the first president of the Association. There were seven charter members. The Alumni Association's formal organization began in 1926 when its first constitution was written under the direction of college librarian and alumnus Miss Mary Floyd. This constitution was replaced in 1929 and 1935 due to the growth of the Association. The latter document has been amended several times. The first campus alumni secretary, Mrs. Melba W. Carter, was appointed also in 1926. Some of the early duties of the alumni secretary included: helping with the K.E.A. banquet, the Alumni banquet, and collecting the annual membership fee provided by the 1926 constitution.
Since 1926 the Alumni Association has sponsored an annual Alumni Day Dinner and related activities during the spring commencement weekend. Although discontinued during some of the war years, 1943-1945, this program has evolved through the years to be one of the major events of the Association. In 1956 the organization started presenting the outstanding Alumnus award. The award is made annually at the Alumni Day dinner program. Each recipient's name is added to a walnut plaque located in the Hall of Distinguished Alumni in the Keen Johnson Building.
One of the Association's big programs which began in 1930 has been the organization of the fall Homecoming. Many homecoming activities are sponsored by the Alumni Association and include a dance, registration, barbecue, teas or coffees, and other activities. They also help coordinate the football game, the parade of floats sponsored by campus organizations, and do the promotion work.
A number of Alumni clubs have been organized under the leadership of the Eastern Alumni Association. The two oldest and most active are the Northern Kentucky Eastern Club and the Louisville Club. The Northern Kentucky Eastern Club was later reorganized as the Greater Cincinnati Club in 1963. That club along with the Tri-state club located in Ashland, became the first organizations to receive a formal charter from the Alumni Association. Many other Alumni Clubs have formed over the years including organizations in Ohio, Washington, D.C., Pennsylvania, Florida, Arizona, and California Clubs that have at least 25 members and have been established for three years have a representative on the Alumni Association Executive Committee, the governing body of the Association.
The "Junior Alumni" club was started in 1942. Any child of an alumnus may join by sending the required information to the Association office. Membership cards are mailed out, but it is a club "without dues or duties."
In 1961, the Alumni Association started publishing The Eastern Alumnus. This magazine, containing news about the alumni, faculty, students, and the campus itself, is usually published twice a year.
The first Alumni scholarship was given in 1963. Various Alumni scholarships have been started by individuals. Along with these, the Association presents 26, 4-year scholarships each year. These are funded largely through donations and sales of Eastern souvenir items and art prints. In 1963 an Alumni Annual Giving Program began. With this program, alumni no longer paid dues, but gave an amount they felt they could afford. Membership dues were reinstated for a brief time in 1982 when the Alumni Association voted to stop receiving University funding. However, in 1985 a New Annual Fund, similar to the Giving Program, was reinstated.
The year 1968 brought a lot of excitement to the Alumni Association as they started the Alumni Century Fund and approved acquisition of a permanent Alumni Campus Center. The Century Fund, the institution's first major capital giving campaign, was organized to finance the construction of the Meditation Chapel. Donations amounting to several hundred thousand dollars were received from alumni, faculty, and students. The Alumni Campus Center, located on Lancaster Avenue, was acquired and named the Mary Francis Richards Alumni House in honor of Mrs. Richards who served as Alumni Secretary for many years.
In 1971 the Alumni Association helped in the planning of a bell tower located in the Powell Student Center Complex to honor alumni and students who had lost their lives while serving as members of the U.S. Armed Forces in combat. The Association also commissioned famous sculptor Felix de Weldon to create the Centennial Year Statue. A gift to the campus, the statue represents man's accomplishments in space. The presentation of the statue was part of the many activities held during the Centennial Year celebration in 1974.
In an effort to help alumni communicate better, the Alumni Association decided to publish a comprehensive Alumni Directory in 1978 which would update earlier directories. Information cards were sent out in an effort to get the current addresses and phone numbers of all 40,000 plus alumni. Those returned were then sent to a publisher who compiled the information into a directory which was sold through the Alumni Association.
As the University grew, the Alumni Association became more involved in working with the students. In 1984 the Association started the Alumni Career Network to work with the Career, Development, and Placement center on campus. Through the network, alumni serve as career contacts, information conduits, and employee recruiters for students. Another tie with University students began in 1985 with the creation of the Student Alumni Association. The organization has assisted the Alumni Association in promoting many events and serves as an important link between students and alumni.
Like any other organization the Alumni Association's growth and development can be directly attributed to its leaders. Through the years the Association has had a group of hard working and dedicated secretaries and directors. They include Melba W. Carter (1926-1929), R.R. Richards (1930-1932), Lucille Derrick (1932-1933), R.R. Richards(1933-1936), Sam Beckley (1936-1942), Mary Francis Richards (1942-1961), Clarence Harmon (1961-1962), J.W "Spider" Thurman (1962-1983), Ron Wolfe (1983-1986), Larry Bailey (1986- ) .*
*Resources used in writing this description: Dorris, J. T. (ed.) Five Decades of Progress, Eastern Kentucky State College, 1906-1957, pp.251-2S9 The Eastern Alumnus vols. I-XXV

Contents of the Collection

Minutes Series

The Minutes Series consists of one box containing nine folders divided into two sections; the Administrative Council covering 1963-1965 and the Alumni Executive Committee covering 1946-1960 and September 1962 - May 1970. Topics discussed in the Alumni Executive Committee meetings include Alumni Day, K.E.A. Breakfast, election of new Alumni officers and homecoming. There are also financial reports found in these folders. All minutes within each section are arranged chronologically.

Administrative Council - 1963-1965

  • Box 1
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Alumni Executive Committee Meetings - 1946-1960

  • Box 1
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Alumni Executive Committee Meetings - Sept. 1962-July 1964

  • Box 1
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Alumni Executive Committee Meetings - Aug. 1964-July 1965

  • Box 1
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Alumni Executive Committee Meetings - Aug. 1965-July 1966

  • Box 1
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Alumni Executive Committee Meetings - Aug. 1966-July 1967

  • Box 1
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Alumni Executive Committee Meetings - Aug. 1967-July 1968

  • Box 1
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Alumni Executive Committee Meetings - Aug. 1968-July 1969

  • Box 1
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Alumni Executive Committee Meetings - Sept. 1969-May 1970

  • Box 1
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Reports and minutes of meeting of Alumni Association of Eastern Kentucky State Teachers College (with pictures) - 1927-1951

  • Box 1A
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Eastern Almuni Association Ledgers - 1944-1964

  • Box 1A
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Subject Series

The Subject Series consists of 11 boxes covering the years 1949 through 1981. The series includes: correspondence; the dedication of various buildings and memorials; and information on special groups and events. Box seven contains correspondence from Alumni Association Presidents Paul R. Bonton, Edward Gabbard, 0twell Rankin, Ted C. Gilbert, and George E. Martin. Also contained in this box are recommendations on the Alumni program, written by Mary F. Richards, former Alumni secretary. In the building dedication and memorial section of the series, information can be found on alumni activities in the building of Alumni Coliseum, Chapel of Meditation, the Centennial Year Statue outside the Powell Student Center and the Fred Bishop Memorial. Located in the Hazel Warford - Football Field folder in box nine, is information on the Hazel War ford memorial plaque located in the Weaver Health Building and the plaque to commeorate the Old Hanger Stadium football field. Box 12 includes folders on the Keith Plaque and the new Hanger Stadium Dedication. The bulk of materials found in the series consists of information on special groups and events. Boxes 10 and 11 contain information on homecoming from 1952 through 1973. Boxes three through five hold folders on one of the Alumni Association's biggest activities, the Alumni Day and Dinner. Folders on the reunions of classes 1928-1935; 1938 and 1939; and 1943 and 1944 are contained in boxes seven and eight. Box six contains a folder with lists of the Alumni Executive Committee members for the years 1949 through 1964. This box also contains the Alumni officers elections folders. These folders are arranged chronologically by the election year. Alumni elected serve one year on the executive board and then assume their office the following year. A folder on "The Crabbe" Group, those who graduated between 1911 and 1916, reunion in 1956 is located in box nine. Another special group of graduates, the "Pioneers" (1907-1910), also has a folder in box nine listed under 50-year Anniversary. More information on the "Pioneers" can be found in box 12. Also contained in this box are folders on the Kentucky Education Association, listed under K.E.A., for the years 1951 through 1973; and a folder on the Kentucky House Bill passed in 1966 that made Eastern Kentucky State College a university. Other folders on activities of the Alumni Association are also contained in the series. The folders in the series are arranged alphabetically by folder title and chronologically within the folders.

Alumni Coliseum - 1963

  • Box 2
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Alumni Day 1965 - 1964-1965

  • Box 2
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Alumni Day 1966 - 1965-1966

  • Box 2
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Alumni Day 1967 - 1966-1967 (folder 1)

  • Box 2
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Alumni Day 1967 - 1966-1967 (folder 2)

  • Box 2
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Alumni Day 1968 - 1967-1968 (folder 1)

  • Box 3
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Alumni Day 1968 - 1967-1968 (folder 2)

  • Box 3
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Alumni Day 1969 - 1968-1969 (folder 1)

  • Box 3
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Alumni Day 1969 - 1968-1969 (folder 2)

  • Box 3
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Alumni Day 1970 - 1969-1971

  • Box 3
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Alumni Day 1971 - 1970-1971

  • Box 4
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Alumni Day 1972 - 1971-1972

  • Box 4
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Alumni Day 1973 - 1972-1973

  • Box 4
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Alumni Dinner 1952 - 1951-1952

  • Box 4
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Alumni Dinner - 1953

  • Box 4
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Alumni Dinner - 1954

  • Box 5
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Alumni Dinner - 1955

  • Box 5
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Alumni Dinner - 1956

  • Box 5
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Alumni Dinner - 1957

  • Box 5
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Alumni Dinner - 1958

  • Box 5
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Alumni Dinner - 1959

  • Box 5
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Alumni Dinner - 1960

  • Box 5
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Alumni Dinner - 1961

  • Box 5
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Alumni Dinner - 1962

  • Box 5
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Alumni Dinner 1963 - 1962-1963

  • Box 5
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Alumni Dinner 1964 - 1963-1964

  • Box 5
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Alumni Directory - 1977-1981

  • Box 6
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Alumni Executive Committee - 1949-1964

  • Box 6
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Alumni Officers elections - 1953

  • Box 6
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Alumni Officers elections - 1954

  • Box 6
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Alumni Officers elections - 1955

  • Box 6
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Alumni Officers elections - 1956

  • Box 6
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Alumni Officers elections - 1957

  • Box 6
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Alumni Officers elections - 1958

  • Box 6
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Alumni Officers elections - 1959

  • Box 6
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Alumni Officers elections - 1960-1962

  • Box 6
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Alumni Officers elections - 1963

  • Box 6
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Alumni Officers elections - 1964

  • Box 6
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Alumni Officers elections - 1965

  • Box 6
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Alumni Officers elections - 1967

  • Box 6
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Alumni Officers elections - 1968

  • Box 6
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Alumni Officers elections - 1969-1970

  • Box 6
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Alumni President: Paul R. Bonton "Correspondence' - 1951-1952

  • Box 7
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Alumni President: Edward Gabbard "Correspondence" - 1952-1953

  • Box 7
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Alumni President: Otwell Rankin "Correspondence" - 1953-1954

  • Box 7
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Alumni President: Ted C. Gilbert "Correspondence"- 1955-1956

  • Box 7
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Alumni President: George E.. Martin "Correspondence" - 1957-1958

  • Box 7
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Alumni Recommendations - undated

  • Box 7
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1976 Awards Committee for Distinguished Alumni - 1974-1976

  • Box 7
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Bishop, Fred - Dedication - 1972

  • Box 7
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Centennial Activities - 1973-1974

  • Box 7
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Chapel - 1970-1979

  • Box 7
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Chapel Dedication - 1972

  • Box 7
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Class of 1928 - 1953

  • Box 7
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Class of 1929 - 1953-1954

  • Box 7
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Class of 1930 - 1954-1955

  • Box 7
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Class of 1931 - 1956

  • Box 8
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Class of 1932 - 1957

  • Box 8
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Class of 1933 - 1958, 1961

  • Box 8
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Class of 1934 - 1959

  • Box 8
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Class of 1935 - 1960

  • Box 8
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Class of 1938 - 1963

  • Box 8
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Class of 1939 - 1964

  • Box 8
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Class of 1943 - 1953

  • Box 8
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Class of 1944 - 1954

  • Box 8
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Congratulation Letters - 1969-1971

  • Box 8
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Contribution Letters - 1970-1973

  • Box 8
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Contributions - 1964-1965

  • Box 8
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Correspondence - 1966-1971

  • Box 8
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Correspondence - 1972

  • Box 9
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Correspondence - 1973

  • Box 9
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Correspondence - January-June 1974

  • Box 9
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Correspondence - July 1,1974-June 30,1975

  • Box 9
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Correspondence - July, 1975-April 1, 1979

  • Box 9
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"The Crabbe" Group Commencement - 1956

  • Box 9
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50-Year Anniversary - 1958-1961

  • Box 9
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Founders Day - 1976

  • Box 9
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Hazel War Ford - Football Field - 1976-1977

  • Box 9
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Homecoming 1952 - 1951-1952

  • Box 10
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Homecoming 1953 - 1952-1953

  • Box 10
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Homecoming 1954 - 1953-1954

  • Box 10
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Homecoming 1955 - 1954-1955

  • Box 10
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Homecoming 1956 - 1955-1956

  • Box 10
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Homecoming 1957 - 1956-1957

  • Box 10
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Homecoming 1958 - 1957-1958

  • Box 10
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Homecoming 1959 - 1958-1959

  • Box 10
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Homecoming 1960 - 1959-1960

  • Box 10
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Homecoming 1961 - 1960-1961

  • Box 10
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Homecoming 1962 - 1961-1962

  • Box 10
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Homecoming 1963 - 1962-1963

  • Box 10
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Homecoming 1964 - 1963-1964

  • Box 10
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Homecoming 1965 - 1964-1965

  • Box 11
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Homecoming 1966 - 1965-1966

  • Box 11
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Homecoming 1967 - 1966-1967

  • Box 11
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Homecoming 1968 - 1967-1968

  • Box 11
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Homecoming 1969 - 1968-1969

  • Box 11
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Homecoming 1970 - 1969-1970

  • Box 11
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Homecoming 1971 - 1970-1971

  • Box 11
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Homecoming 1972 - 1971-1972

  • Box 11
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Homecoming 1973 - 1972-1973

  • Box 11
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K.E.A. - 1951-1953

  • Box 12
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K.E.A. - 1954-1961

  • Box 12
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K.E.A. - 1962

  • Box 12
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K.E.A. - 1963

  • Box 12
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K.E.A. - 1964

  • Box 12
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K.E.A. - 1965

  • Box 12
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K.E.A. - 1966

  • Box 12
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K.E.A. - 1967 - 1966-1967

  • Box 12
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K.E.A. - 1968

  • Box 12
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K.E.A. - 1969

  • Box 12
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K.E.A. - 1970

  • Box 12
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K.E.A. - 1971

  • Box 12
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K.E.A. - 1972-1973

  • Box 12
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Keith Plaque - 1956

  • Box 12
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Pioneers 1953 - 1953, 1963

  • Box 12
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Pioneers 1956 - 1955-1963

  • Box 12
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Stadium Dedication - 1970

  • Box 12
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Superintendent's Day Program - 1967

  • Box 12
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University Bill (House Bill 238) - 1966

  • Box 12
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Alumni Day Radio Special - 1971 Taped interview by WEKU with Alumni including Clarence H. Gifford and Mr. Schilling, Jr. Also part of Vice President Stovall's banquet address. Playing time 24 minutes, speed 7 1/2. Tape begins at 46 on the tape counter.

  • Box 12
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