kccCC-13Guide to the Centre College Office/Financial Records, 1819-1998Processed by: Processed by; machine-readable finding aid created by:Thomas EnnekingSpecial Collections

Grace Doherty LibraryCentre CollegeDanville, Kentucky40422 USAPhone: (606) 238-5274Fax: (606) 236-7925Email: glass@centre.eduURL: http://www.centre.edu/web/library/sc/spec_coll.html

Machine-readable finding aid derived from Microsoft Word. Date of source: Date completedDescription is in English.Guide to the Centre College Business Office/Financial Records, 1819-1998Contact InformationSpecial CollectionsGrace Doherty LibraryCentre CollegeDanville, Kentucky40422 USAPhone: (606) 238-5274Fax: Fax: (606) 236-7925Email: glass@centre.eduURL: http://www.centre.edu/web/library/sc/spec_coll.htmlProcessed by: John LeDouxDate Completed: 1983Encoded by: Thomas Enneking

Centre College Business Office/Financial Records,1819-1998CC013Centre College6.5 linear feet, 5 boxes, 41 volumesThe materials are in English.The collection includes invoices and receipts documenting the physical development of the campus, papers pertaining to the early development of the Kentucky School for the Deaf, general ledgers, financial statements, journals and early subscription documents providing the best overview of Centre's financial state in the early years, and institutional audits dating from 1966 which are restricted.

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Centre College Special Collections

Danville, Kentucky 40422 USA

Open to researchers. Materials dating 1925 or later may be restricted, subject to the discretion of the Archives staff.

[Identification of item], Centre College Business Office/Financial Records, 1819-1998, CC013, Special Collections, Centre College, Danville.

Centre College--FinanceKentucky School for the Deaf--FinanceUniversities and Colleges--Kentucky--Danville--FinanceCentre College--BuildingsUniversities and Colleges--Kentucky--Danville--Buildings

This collection is divided into five sub-groups: Buildings and Repairs; Kentucky School for the Deaf; EarlyFinancial Records - General; Early Subscription Documents; and Current Business. The first four groupsinclude early financial records, and examine different aspects of the financial health and development of theyoung institution. The fifth sub-group consists of more recent records.

Sub-Group One provides researchers with bits and pieces of the physical development of the campus throughsmall series of invoices, warrants, and receipts. As with other sub-groups, such documents would not normallybe retained today, but in lieu of more comprehensive financial records, these "non-permanent" records take ona special significance.

Sub-Group Two contains scattered papers which provide similar clues to the early development of the KentuckySchool for the Deaf. Anyone consulting these papers should bear in mind that the minutes of the Centre CollegeBoard of Trustees still constitute the single best primary source for information on the subject.

Sub-Group Three contains the early financial records with the general ledgers, financial statements, andjournals providing the best overview of Centre's financial state in the early years, while the audits provide amodern breakdown of the college's finances.

One of the more interesting sets of papers in Centre's collection is Sub-Group Four, Early SubscriptionDocuments. This group contains promissory notes, lists, and related documents concerning the young school'sstruggle to survive financially, and the efforts of Centre's financial agents to raise sufficient funds to ensure thatsurvival.

Sub-Group Five contains institutional audits dating from 1966. This material is restricted and may not beused without permission of the Dean of the College or Vice-President for Business Affairs.

Container ListCC-13.1 Buildings and RepairsSeries A Invoices1Invoices to Treasurer, undated, 1822-18262Invoices to Treasurer, 1822-18443Invoices to Treasurer, 1846-18674Invoices to Treasurer, 1869-18735Invoices to Treasurer, 1874-18826Invoices to Treasurer, 1883-18857Invoices to Treasurer, 1886-1927Series B Warrants1Warrants issued, undated, 1819-18222Warrants issued, 1823-1850s3Warrants issues, 1870-1872Series C Receipts1Receipts to Treasurer/Financial Agent, 1819-18202Receipts to Treasurer/Financial Agent, 1821-18253Receipts to Treasurer/Financial Agent, 1870-18914Miscellaneous vouchers, papers concerning buildings and repairs, undated, 1819, 1833, 1870-1871CC-13.2 Kentucky School for the DeafSeries A Invoices1Invoices to Treasurer, 1823-1835Series B Warrants1Warrants issued, February-October, 1823Series C Receipts1Receipts to Treasurer, May-June 1823Series D Miscellaneous1Statements of account, miscellaneous financial statements, undated, and dated 1823-1832CC-13.3 Early Financial Records-GeneralSeries A Invoices1Invoices to Treasurer, 1818-18252Invoices to Treasurer, 1826-19113Invoices from Treasurer, 1906Series B Warrants1Warrants issued, undated, 1821-1861Series C Receipts1Receipts to Treasurer, 1820-1893Series D Reports, Journal, Miscellaneous1 Financial reports to Trustees by Financial Agent/Treasurer, 1855-18632 Financial reports to Trustees by Financial Agent/Treasurer, 1864-18683 Financial reports to Trustees by Financial Agent/Treasurer, 1869-18714 Financial reports to Trustees by Financial Agent/Treasurer, 18775 Financial reports to Trustees by Financial Agent/Treasurer, 19096 Balance sheets, 1862-19257 Statement of receipts and expenditures, 18698 Statements of receipts and expenditures, 1904-19069 Statements of receipts and disbursements, 1907-191610 Statements of receipts and disbursements, 1918-192211 Budget statements, 1909-191412 Financial journals, 1820-184413 Financial journals, 1845-188814 Miscellaneous interim - special financial reports, undated, 1821-185215 Miscellaneous - special financial reports, 1858-190816 Miscellaneous - special financial reports, 1909-191817 Promissory notes, 1819-182518 Miscellaneous financial papers, statements of accounts, etc., undated, 1821-1882. Revised schedule of fees and expenses, 1914-1915Series E Early Centre Financial Ledgers1 General ledger, 1852-18572 General ledger, 1858-18703 Supplemental ledger, 1858-18724 Supplemental ledger, 1873-18745 General ledger, 1873-18866 Supplemental ledger, 1873-18837 General ledger, 1886-19028 General ledger, 1902-1909Series F Journals1 Financial journal of D. A. Russell, Treasurer, 1845-1852Series G Cash Books1 Cash book, 1858-18722 Cash book (Receipts), 1920-19233 Cash book (Receipts), 1926-19284 Cash book, 1926-19285 Cash book (Disbursements), 1927-1928Series H Day Books1 Day book, 1822-18692 Day book - Account book, 1824-1825Series I Records of Transactions of Financial Agent1 Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1842-18452 Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1845-18523 Record (Diary) of Transactions of J. A. Jacobs, Financial Agent, 1852-1860, and notation of receipt by W. J. McKnight, Agent4 Receipt Book kept by P. A. Russell, Treasurer of funds received from J. A. Jacobs, Financial Agent, 1842-18575 Receipt Book kept by agents of Centre College, of funds received from J. A. Jacobs, Financial Agent, 1858-1859Series J Passbooks1 Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1844-18532 Passbook (Bankbook) kept by J. A. Jacobs, Financial Agent, 1853-18573 Passbook (Bankbook) kept by W. J. McKnight, Financial Agent, 1859-18604 Passbook (Bankbook) kept by Financial Agents, 1860-18645 Passbook (Bankbook), 1865-18696 Passbook (Bankbook) 1874-1876. Also contains two pages of one line notes - beginning of Civil War diary 1862-18637 Passbook (Bankbook) 1893-19008 Passbook (Bankbook) 1909-19109 Deposit Book, 1882-1886; Centre General; "Special Fund". Also contains list of notes and cash subscriptions taken by Rev. J. L. McKee, 1884-1885Series K Miscellaneous Account Books1 Ledger of student accounts, 1860-1864, 1867-18682 Receipts for tuition, 1861-18773 Record of fees paid by students, 1905-19084 Record of bills sent, fees owed by students, undated5 Record of bills sents out, fees paid by students, 1906-1907Series L Audits1 Report of detailed audit, May 15, 19252 Report of detailed audit, two years, May 15, 1925-May 15, 19273 Report of detailed audit, May 15, 1928; Endowment Fund; Centre College - Men's Department; Centre College - Women's Department4 Accountant's report of audit, May 15, 1928; Athletics5 Accountant's report of audit, May 15, 1929; Endowment fund records; Business manager's records; Book store records6 Accountant's report of audit, May 15, 1929; Athletic's7 Accountant's report of audit, May 15, 1930; Endowment fund records; Business manager's records; Book store records8 Accountant's report of audit, May 15, 1930; Athletics9 Report of audit, May 15, 193110 Report of audit, May 15, 1931; Athletics11 Report of audit, May 15, 193212 Report of audit, May 15, 1932; Athletics13 Report of audit, May 15, 193314 Report of audit, May 15, 193415 Report of audit, May 15, 193516 Report of audit, May 15, 193617 Report of audit, June 30, 193718 Report of audit, June 30, 193819 Report of audit, June 30, 193920 Report of audit, June 30, 194021 Report of audit, June 30, 194122 Report of audit, June 30, 194223 Report of audit, June 30, 194324 Report of audit, June 30, 194425 Report of audit, June 30, 194526 Report of audit, June 30, 194627 Report of audit, June 30, 194728 Report of audit, June 30, 194829 Allocation of market value of investments, June 30, 194830 Report of audit, August 31, 194931 Percentage of participation in pooled investments, September 1, 194932 Report of audit, August 31, 195033 Report of audit, August 31, 195134 Report of audit, August 31, 195235 Report of audit, August 31, 195336 Report of audit, August 31, 195437 Report of audit, August 31, 195538 Report of audit, August 31, 195639 Report of audit, August 31, 195740 Report of audit, July 31, 195841 Report of audit, July 31, 195942 Audit report, July 31, 196043 Audit report, July 31, 196144 Report of audit, July 31, 196245 Report of audit, July 31, 196346 Report of audit, July 31, 196447 Report of audit, July 31, 1965Series M Early Athletic Financial records1 Athletic financial records, mostly invoices from various companies, Sept. 12, 1922-Jan. 10, 1923CC-13.4 Early Centre Subscription DocumentsSeries A Miscellaneous Early Centre Subscription Documents1 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, undated and dated, 18192 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1820-18213 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1822-18264 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1830-18395 Miscellaneous early Centre subscription documents. Includes promissory notes, lists and related documents concerning subscriptions to Centre College, 1841-18846 Miscellaneous Centre subscription lists for the Boyle-Humphrey Alumni Gymnasium Fund, undated. Also includes a statement of the fund, June 9, 19147 Promissory notes to the Boyle-Humphrey Alumni Gymnasium Fund, 1911, 1914-19158 Miscellaneous Centre subscription documents, 1908-1919Series B Subscription Volumes

Note: See also CC-2 Presidents of Centre for correspondence concerning subscriptions

1 Record of subscriptions taken from area churches by Rev. F. G. Strahan, late 1850s2 Apparently a record of subscriptions to Centre, but not identified. Dates from approximately 18603 Listing of the subscribers and cash donors to the Building Fund of Centre College, arranged by Kentucky churches and Presbyteries. A note on the cover mentions this record is "from a list in the possession of Rev. W. J. McKnight, late financial agent". Dated October, 18604 Ledger - List of the subscribers to the Boyle-Humphrey Alumni Gymnasium Fund, completed January 1, 1916. Record of campaign begins 19115 Record of subscriptions taken, 1873, arranged alphabeticallyCC-13.6 Business (Current)Series B Audits1 Report of audit, July 31, 19662 Report of audit, July 31, 19673 Report of audit, July 31, 19684 Report of audit, July 31, 19695 Report of examination of financial statements and supplemental data, July 31, 19706 Report of examination of financial statements and supplemental data, July 31, 19717 Report on examination of financial statements and supplemental data, July 31, 19728 Report on examination of financial atatements and supplemental data, July 31, 19739 Report on examination of financial statements, July 31, 197410 Report on examination of financial statements, July 31, 197511 Report on examination of financial statements, July 31, 197612 Report on examination of financial statements, July 31, 197713 Report on examination of financial statements, July 31, 197814 Report on examination of financial statements, July 31, 197915 Report on examination of financial statements, July 31, 198016 Report on examination of financial statements, July 31, 198117 Report on examination of financial statements, July 31, 198218 Report on examination of financial statements, July 31, 198319 Report on examination of financial statements, July 31, 198420 Report to management, October 10, 198421 Report on examinaion of financial statements, July 31, 198522 Report to management, October 8, 198523 Report on examination of financial statements, June 30, 198624 Report to management, September 8, 198625 Report on examination of financial statements, June 30, 198726 Report to management, August 28, 198727 National direct student loan program; College work-study program; Supplemental educational opportunity grants program, June 30, 197928 National direct student loan program; College work-study program; Supplemental educational opportunity grants program, November 18, 198329 Pell grant program, November 18, 1983CC-13.7 PersonnelSeries F Handbooks1 Employee handbook, 1992, 1995, 1997; Faculty and professional staff benefits summary, 1996CC-13.8 PurchasingHandbooks1 Purchasing procedures, 1992CC-13.9 Miscellaneous1Finance Office News, 1998-present